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PA to Audience Insight and Experience team
News UK
London, , United Kingdom
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What’s the job?
PA to Audience Insight and Experience team
Where do I work?
Audience, Insight and Experience
Who’s my manager?
EA to the MD, Audience Insight and Experience
What is the goal of this role?
To provide highly professional and organisational support to the senior leadership team of the Audience, Insight and Experience team. The person in this role will need to be a master at handling complicated details and logistics with a no-job-is-too-small attitude and the desire to go above and beyond. Additionally, the ideal candidate will have exceptional communication skills and will have the ability to be resourceful and build relationships across the organisation.
What are my accountabilities?
• Act as a first point of contact for SLT - greeting visitors in reception, fielding telephone calls & responding to correspondence. Presenting a professional image at all times.
• Diary Management - organise meetings internal & external, booking lunch, breakfast & dinner venues, responding promptly to meeting requests, liaising with client and agency customers in a professional manner.
• Email management as required (filing, deleting), alerting SLT of urgent / important messages
• Provide and/or produce relevant meeting documentation and agenda’s for internal / external meetings
• Organising complex travel arrangements within the UK & overseas, producing detailed itineraries
• Develop and implement plans, within set budgets, for events specific to the role, e.g. presentations, department meetings, workshops, and any other ad hoc projects or research requested
• Plan and organise Corporate Entertaining trips, within set budgets, ensuring a maximum impact and success
• Organise attendance at relevant industry events & award ceremonies.
• General administrative support for the SLT, including post, filing, photocopying, creating accurate expense claims
• Provide advanced technical admin support to the SLT in creating & maintaining reports and presentations, using Word, Excel, PowerPoint and other software tools as required
• Complete relevant HR processes such as leavers, new starters and contractual changes for the SLT
• Process expense claims and invoices for payment & assist with ad hoc administration for the teams
Who are my contacts?
• Senior Management Team
• News UK PAs – NGN, TNL, Commercial & Editorial
• Technology, Facilities, Finance, Accounts, HR
• External Agency contacts of all levels and their PAs
What experience must I have?
• Working in a digital or technology environment is preferred
• Working in a fast paced environment, setting priorities to respond to changing circumstances and needs, anticipating needs and being proactive
• Ability to manage a varied workload without supervision and act on own initiative
• Experience of having been trusted and discreet with confidential information and data. Utmost confidentiality required at all times.
• Experience in dealing with a wide range of organisations, senior executives and suppliers
• Flexibility is required in order to provide a comprehensive support service with the addition of robustness, discretion and accuracy
About Us,
News UK is a great company full of talented, dedicated and creative people. We are a company which has journalism at its very heart. Our newspapers and associated websites are some of the most powerful media brands in the English speaking world, reaching 30 million people each week. They are very different products with different values and different strengths, but all are united by a commitment to independent journalism that connects with our customers.
News UK is a company which thrives on pace. Our people stretch themselves on a daily basis, challenging the status quo to produce the best service possible to our readers and customers. We embrace creativity and initiative and we have some of the most talented people in the industry.
If you want to work for one of the world's most exciting, challenging and creative media organisations then News UK is the place to build your career.