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Executive Assistant, Partnership Sales
Viacom
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
Overview and Responsibilities
The Executive Administrator will provide administrative support to the Senior Vice President & 2 Vice Presidents of Parnership Sales.
PRINCIPAL RESPONSIBILITIES:
• Manage daily calendars, coordinate meetings & ensure they remain on schedule throughout the day
• Phone coverage
• Track corporate card info and coordinate T&E processing
• Coordinate travel arrangements (communicating itinerary, confirmations, and changes, if applicable)
• Organize meetings and, as needed generate agendas, take and distribute notes, provide updates, confirm conference rooms/dial-in numbers/video conferences
• Update contact lists, organization charts, mailing and distribution lists
• Provide general administrative support including filing, copying, faxing, sending packages/letters, ordering supplies, handling messages and deliveries
• Coordinate with other departments and external vendors as needed
• Assist with projects & program initiatives, as assigned
• Manages team meetings logistics and agendas
• Assembles and aggregates information from the full team and builds into PowerPoint
• Distributing information/materials to staff
Basic Qualifications:
• 2-4 years similar or equivalent experience
Additional Qualifications:
• C-suite support experience
• Bachelor’s Degree
• Highly organized, detail-oriented and professional
• Strong computer skills (PowerPoint, Excel, Word, & Outlook)
• Ability to successfully juggle multiple project & priorities
• Proven ability to remain flexible, open and composed in a fast paced environment
• High initiative and a self-starter
• Consistent and strong organizational and follow-up skills
• Excellent interpersonal and communications skills
• Problem solver – able to plan, take initiative, propose solutions and overcome obstacles
• Team player – works effectively with others with strong follow-through