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Administrative Assistant
McGraw-Hill Education
New York, NY, United States
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We strive to hire extraordinary, diverse, talented, passionate individuals to help change the way we learn. Because learning changes everything.
Do you have a global perspective and are passionate about succeeding? If so, then let’s talk!
McGraw-Hill Education is a learning science company that delivers personalized learning experiences that help students, parents, educators and professionals drive results. McGraw-Hill Education has offices across North America, India, China, Europe, the Middle East and South America, and makes its learning solutions available in nearly 60 languages.
What will you get out of your career at McGraw-Hill Education?
• You’ll receive a robust compensation package, 401(k) match, medical/dental/optical insurance and more.
• We all need some time to recharge once in a while. All full-time employees are eligible to receive paid time off, in addition to 10 company-paid holidays per year and a generous sick time policy.
• Eager for a personal and professional development fix? Benefit from online educational programs and/or a generous tuition reimbursement program.
• Are you passionate? If so, you’ll be part of collaborative, creative and purposeful teams who have a history of promoting from within.
• Every position at McGraw-Hill Education makes an impact on the future of education.
We have an opening for an experienced, innovative, strategic Administrative Assistant in our New York, NY Office reporting to the Associate General Counsel. Does this sound like you?
Critical Functions:
• Type and/or revise attorney memos and communications and prepare letters and other communications and mailings for distribution; Maintain file copies of all mailings and distributions.
• Assist attorneys preparing, updating, and maintaining legal agreements, organizational charts, documents, memos, presentations, data reports, contact lists, directories, and reports in the following software programs: PowerPoint, Microsoft Word, Excel, Visio, and Workshare software; create electronic document comparisons.
• Screen all incoming calls, and take accurate messages and direct calls to others as appropriate; separate mail/messages (such as garnishment or bankruptcy notices) and deliver to appropriate personnel.
• Manage the calendar using Outlook and coordinate meeting scheduling.
• Prepare detailed travel and meeting itineraries; prepare and submit monthly expense reports; maintain expense receipts and expense records.
• Organize meetings (reserve conference rooms, equipment, food, and beverage service); assist consultants in finding conference rooms & meeting set-up, register guests in system.
• In absence of manager, direct urgent requests to others to prevent any disruption or to see that urgent matters are attended to and communicated as appropriate.
• Assist in filing and clerical duties; organize and maintain files, track and maintain CLE credits and requests for access; manage departmental supplies.
• Make travel arrangements complying with budget and ensure travel preferences are met.
• Help code and input departmental invoices for manager approval and escalate as necessary; set up new vendors for A/P; follow up on non-payment of invoices with A/P; send monthly summary report to appropriate staff.
• Work with other assistant to coordinate work load; cover when out of office.
A successful candidate will have:
• Some college or equivalent work experience.
• Two plus years in a support role.
• Knowledge of company policies and procedures is essential since the individual fields many calls, both internally and externally, requesting information.
• Excellent communication skills with strong ability to get along and work productively with others.
• Excellent time management and organizational skills are necessary since this individual will be working on multiple tasks and/or for different attorneys at the same time.
• Self-motivated individual who is able to work unsupervised.
• Ability to prioritize work.
• Good team player who is ready, willing, and able to take any tasks presented by the Legal Department in general.
• Hard worker and problem-solving ability as issues/problems will not be the same from day to day.
• Strong facility with Microsoft Office Suite programs (Word/Excel/PowerPoint/Visio/Access); WorkShare program, Concur and similar internal recordkeeping programs.
Next Steps:
• If you’re interested in this position, submit your resume.
• We’ll review your resume, and if you might be a match, we’ll contact you.
• After our first conversation, you may be invited to interview with others at McGraw-Hill Education. This is your time to shine!
• If you’re eager, dynamic and ultimately a good fit, you’ll be afforded the opportunity to change the future of education.
Join a team of those who want to make a difference in education, are intellectually curious and have integrity! We can offer a means for you to achieve the goals you want to accomplish in your career. Please apply – right now – we can’t wait to meet you!
McGraw-Hill Education is an EOE/Male/Female/Disability/Veterans/Sexual Orientation/Gender Identity. Only electronic job submissions will be considered for employment. For special accommodation due to disability, please email TalentAcquisition@mheducation.com and your request will be forwarded to the appropriate individual.