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HR Coordinator - Cable Entertainment
NBC Universal
New York, NY, United States
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About Us
NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
Role Summary
The HR Coordinator, Cable Entertainment is responsible for performing a broad range of HR and Executive Assistant administrative support for the Cable Entertainment Group. In addition to providing high-level administrative support to EVP, HR & Diversity Outreach, this position is responsible for interfacing & problem solving with business partners and providing broad HR administrative and transactional support for a team of 1 VP, 1 Director an HR manager and approximately 350 employees.
Responsibilities
Provide high-level executive assistant support for EVP through calendar management and maintenance, coordinating heavy influx of phone calls and emails, scheduling business travel arrangements (air, ground & hotel), reconciling corporate cards
Light admin support for VP through calendar management, business travel, and expense reporting
Plan logistics for regular team meetings and trainings, organizing all facilities and IT/AV requirements
Generate ad hoc reports and presentations; assist with crafting and sending mass employee communications
Assist with organization change initiatives as they relate to client groups
Support cross-portfolio initiatives of succession planning, learning and development events, diversity initiatives etc.
Management of quarterly reporting on workforce metrics
Act as a liaison with several HR departments including Payroll and Benefits, in order to manage and resolve day to day employee issues or redirect to appropriate contacts
Serve as primary user for all HR information systems, SAP, Brassring, etc.
Process change requests for all data changes, hires, promotions, timecard actions, termination paperwork, etc.
Assist in recruiting of temporary talent through Agile1 / YOH
Oversee the administration process for all leave of absence transactions, including partnering with payroll and benefits to ensure accuracy
Running regular and ad hoc reports from applicable HR systems
Upkeep of time card system through TimeKeeper application to maintain accuracy in paychecks, run regular overtime reports for HR and finance teams
Keep apprised & updated on new regulations, company policies & procedures
Attend & participate in training courses pertinent to Human Resources as required
Qualifications/Requirements
Basic Qualifications
Bachelor’s degree
Minimum of 2 years of HR or related experience in meeting fast paced employee based or client needs
Minimum of 2 years of administrative experience, working with Microsoft Excel, PowerPoint and Outlook
Advanced expertise with all Microsoft computer programs specifically with Microsoft Excel (ability to process data, create pivot tables, charts and formulas) and PowerPoint
Eligibility Requirements
Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered
Must be willing to work in New York, NY
Must be willing to submit to a background investigation
Must have unrestricted work authorization to work in the United States
Must be 18 years or older
Desired Characteristics
Exceptional follow-through and attention to detail
Extremely flexible, highly organized, and able to easily shift priorities
Ability to quickly and accurately answer employee questions
Ability and willingness to take on the administrative duties, heavy work flow processing
"Customer service" minded professional
Exceptional communication skills, with the professional savvy of communicating at all levels
Strong interest in a career in Human Resources and the media industry
Possess a natural, yet professional ease at working with and relating to the needs of employees in a fast-paced, ever-changing environment
Proven ability to handle extremely confidential information, act with integrity and use discretion
Demonstrated ability to multi-task and balance numerous priorities in a deadline-oriented environment
Self Starter, able to work independently and seek out answers/resources on own