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Manager, Compliance
Viacom
New York, NY, United States
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Overview and Responsibilities
As the SOX PMO Manager, you will manage the day-to day-aspects of the SOX program from scoping to execution and final reporting. This role will report into the Director. Goals of the department include determining propriety and efficiency of control structure, streamlining controls, assessing new system and process impacts on our controls, and performing spot reviews of select processes/control issues. Responsibilities include:
Annual Scoping
• Prepare divisional account schedules
• Update scoping instruction memo from prior year
• Meet w/ corporate departments to review their scoping and help them make necessary updates
• Review and summarize divisional proposed changes from prior year for VP
Ongoing Support
• System administrator of the SOX reporting system (Unity), including support of any upgrades, report enhancements, etc.
• Draft SOX meeting materials for VP review and set up monthly/quarterly SOX calls
• Support the corporate departmental SOX PMOs
◦ test/review select controls
◦ schedule quarterly SOX tests in Unity
◦ send quarterly email to departments reminding them of their scheduled tests, assigned testers and reviewers, and follow–up to ensure they complete testing on time
◦ coordinate the time line for completion of SOX documentation updates with timing of PwC’s walkthroughs
• Attend bi-weekly meetings w/ PwC and the VP Compliance, and follow-up on items as needed
• Summarize key financial and SOX matters from internal audit reports in a clear and succinct manner
• Obtain status from division PMOs on prior fails at interim points between the quarters
Quarterly Reporting
• Set up calls w/ divisions and VP to discuss fails and related action plans
• Run results reports and prepare summaries of issues for divisional calls
• Validate number of tests completed each quarter with the divisions
• Draft audit committee slides (summarize fails and update matrix for # of total tests) for review with VP Compliance
SPOT Reviews/ Change Management
• Prepare status updates on Corporate internal audit report issues
• Evaluate and write up specific SOX issues as requested by the Controller or VP Compliance
• Participate in/support reviews of new process and systems initiatives from a controls perspective - assist in risk analysis and recommendation of controls (as deemed appropriate by the VP Compliance)
Administration
• Manage the PwC service request mailbox, log requests, obtain necessary approvals from the division and VP Compliance, and update fee deck accordingly.
• Maintain Controller Approval binder as evidence of DOA approvals
• Controller’s Portal content manager and backup administrator
• On occasion, review divisional draft policies and make recommendations as needed relative to consistency with Viacom policy or control matters (if a procedure)
Basic Qualifications
# Bachelor’s degree in Accounting
# CPA Professional Certification
# US GAAP knowledge
# Working knowledge of IT systems - ERP systems and financial reporting systems (SAP a plus)
# Minimum 3+ years of SOX compliance experience or equivalent
# Public accounting experience
Additional Qualifications
# Excellent time management and organizational skills
# Excellent interpersonal, verbal and written communication skills
# Self motivated individual; action oriented; results driven
# Flexible and able to adapt quickly in a fast moving global company
# Strong team player
# Entertainment industry experience a plus