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Manager, Strategic Events Cost Management
WeWork
New York, NY, United States
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Manager -- Budget, Reporting and Cost Management Strategic Events
New York, NY
About the Role
WeWork is looking for a Manager on our Strategic Events team who can oversee and implement best practices for cost analysis, cost tracking, forecasting, budgeting and bidding for assigned events. Reporting to the Head of Strategy and Operations on Strategic Events, this person will interact with the Operations team, Producers, Vendors, Finance and Accounting departments to ensure a clear understanding of event budgetary objectives and schedules. This person will be responsible for developing a centralized cost database to support Producers in spending decisions. The ideal candidate will enjoy working in a fast-paced, global organization and demonstrate an ability to think outside the box. In these roles you will be working directly with event and operation teams to build out best practices for strategic spending decisions.
Roles & Responsibilities
• Continue to manage and develop a database of vendor pricing, staffing and supply costs to further enhance procurement, delivery and future budgeting
• Manage a centralized cost management database and a formal process to support budgeting to ensure historical data is utilized.
• Develop detailed planning and execution budgets leveraging internal and external data
• Provide production teams forecasting information to inform the bidding and procurement of various vendors in an organized and methodical manner in order to provide the most competitive, cost efficient and transparent pricing across various markets, domestically and globally.
• Analyze event data to provide clarity and analysis on budgeted costs versus awarded costs versus final cost and assist in the re-use of this data to better inform the budgeting process.
• Provide weekly budget summaries on current spends to date and potential forecasting challenges ahead as timelines and deadlines approach for management to make contextual decisions.
• Work closely with the WeWork finance and accounting department to ensure tracking both internally and from finance are accurately aligned.
Qualifications
• Bachelor’s degree in Accounting, Event Management, Finance or equivalent work experience is required plus 3- 7 years of events experience.
• Well-developed budgeting, communications, event knowledge, accounting, financial analysis, purchasing and computer skills are required
• Impeccable and concise communication and presentation skills, verbal and written
• Highly flexible personality with the ability to operate and organize systems in ambiguity and under tight deadlines
• Highly resourceful problem solver and quick learner
• Demonstrated ability to consistently meet deadlines
• Demonstrated experience cleaning, managing and analyzing large, complex, structured and unstructured data using tools such as Excel, Airtable, Google sheets or others
• Experience with Tableau or other data visualization tools
• Data querying experience (e.g. SQL)
• Strong time management skills and experience managing multiple tasks simultaneously
• Reliable, focused, and detail-oriented
• Excels under pressure and can maintain a calm demeanor at all times
• Ability to work both independently and cooperatively in a fast-paced environment
• Computes cost factors and prepares budgets used for management purposes such as planning, organizing, and scheduling work; preparing bids; selecting vendors and determining cost effectiveness
• Consults with team, vendors, or other individuals to discuss and formulate estimates and resolve issues
• Organizes and manages a centralized cost estimating database and a formal process to support budget estimating to ensure historical data is utilized
• Analyzes completed events to compare estimated costs to actual costs and determine the reason for any discrepancies
• Provides improvement recommendations to budget estimating procedures to reduce future discrepancies between estimated and actual costs
• Identifies cost trends to assist management in cost reduction and process improvement efforts
• Liaison between departments to cross functionally report department spend
• Collaborate closely with People Analytics team on data collection and analyses
• Action all other reasonable requests as stipulated by the Strategic Events team and event needs
• Support with internal event requests as needed