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Executive Assistant
WeWork
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
We are looking for a passionate, high-energy, meticulously organized professional to support the company’s Head of WeWork Space Services. Space Services is a fast paced new business line comprised of real estate brokers and support staff to help grow the company’s brokerage business.
Duties and Responsibilities:
• Assist with executive needs, such as calendar management, expenses and travel
• Maintain day to day calendar scheduling
• Serves as the point-of-contact for department communications and coordination of all office related activities such as seating charts
• Travel, event planning, and coordination for individuals and groups
• Prepare and reconcile expenses
• Ensure impactful, focused meetings and general team organization
• Organize department events and departmental activities within the company and with third parties
• Compile and share executive meeting notes and project updates
• Capture meeting decisions and action items; when requested, distribute minutes to stakeholders in a timely manner
• Maintain recurring reports and metrics gathering
• Maintain a level of professionalism with employees, members and vendors
• Liaise with internal and external senior executives
• Basic understanding of financial and budgeting processes
• Provide general support for executive visitors
Key Qualifications:
• 5+ years experience in administrative support, 2+ years of which included executive support
• Strong calendar management skills (google calendar preferred)
• Experience working in a fast paced environment and excels under pressure
• Discretion and confidentiality in all communication
• Excellent PC/Mac skills plus proficiency in Google Suite (Gmail, Sheets, Slides, and Docs)
• Strong problem-solving and multitasking abilities
• Superior verbal and written communication skills with experience with working with executives
• Reliable, detail oriented and meticulous
• Experience working with technology teams a plus
• Associates degree