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Procurement Operations Coordinator
Expedia
Springfield, MO, United States
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Expedia
Expedia is seeking someone with a background in procurement. If you have at least one year of experience with procurement systems and processes then we urge you to apply for this unusual opportunity.
Job Summary:
In this role you would be responsible for the organization’s purchase order processing functions; creation of and maintenance of purchase orders and receipts within the purchasing system. Responsible for maintaining the “back-end” procurement PO process, ensuring smooth delivery of POs, handling queries and first-line support as they relate to the Procure-to-Pay (P2P) operations.
General Responsibilities:
• Examines and analyzes departmental purchase requests for completeness and accuracy of information; contacts department or initiator to clarify or complete information; determine the method to process requisition based on Operating Unit, dollar amount and timeliness required.
• Ensures purchase orders reflect company requirements, terms and special conditions, regulatory compliance (SOX) and adherence to company-vendor agreements.
• Review, audit, analyze and resolve invoice discrepancies, disputes, and match exceptions through interaction with Accounts Payable, the business and supplier.
• Provide problem resolution process and timeframe for purchase order and vendor billing issues.
• Support Oracle PO module by assisting end users with questions.
• Organize and maintain department PO files in Team SharePoint.
• Review the invoice matching hold report and resolve discrepancies.
• Review and verify past due PO reports and contact suppliers to address overdue Purchase Orders.
• Respond to customer and supplier inquiries about order status, changes, or cancellations.
• Communicate professionally with suppliers on order placements, PO changes, pricing, contact information, invoice discrepancies, delivery errors.
• Build receipts ensuring accuracy to reduce match exceptions and facilitate timely payments.
Qualifications:
• Having prior experience with Oracle purchasing modules is a plus.
• Possess working knowledge of Procurement Operations systems and processes.
• Bring competent computer skills – specifically MS products (Excel, Word, PowerPoint, Visio, Project & Outlook).
• Strong analytical, process and teamwork skills to resolve business problems.
• Display strong customer service skills.
• Excellent verbal and written communications skills.
• Ability to meet deadlines under pressure, organized and focused in a multi-tasked, energizing environment.
• Adept at working with all levels/departments.
• Have the ability to build successful professional relationships with the flexibility to work with a variety of personalities and styles.
Work Experience and Education Guidelines:
• 1-3 years in a similar position.
• Experience with an understanding of accounting practices, currency and tax issues.
• Procurement operations experience with a global portfolio and multiple divisions within a company.
• High school diploma required, associate degree or Bachelor’s degree preferred.
Core Competencies:
• Add Business Value: Aim for Results, Technical/Functional Skills, Analytical Problem Solving & Decision-making, Business Insight, Creativity.
• Communicate Effectively: Written & Spoken Communications, Listening, Influencing.
• Help the Team Win: Build & Maintain Teams, Work Effectively with Superiors & Peers, Cross-Functional Collaboration, Embrace & Champion Change.
About Us
Our mission is to revolutionize travel through the power of technology.
Collectively, the Expedia Group covers virtually every aspect of researching, planning, and booking travel, from choosing the best airplane seat to reading personal travel reviews of hotels, to planning what to do in a destination once you arrive. The Expedia Group portfolio serves both leisure and business travelers with tastes and budgets ranging from modest to luxury. Expedia delivers consumer travel demand from nearly every continent to thousands of hotels and vacation rentals, hundreds of airlines, thousands of activities, and dozens of car rental companies and cruise lines.
Expedia is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.