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Facilities Coordinator
Jones Lang LaSalle
Yorktown Heights, NY, United States
Job Details - this job has expired, please see similar jobs below
• Demonstrates initiative, responsiveness, and creativity that contributes to client satisfaction and achievement of Facility Department goals.
• Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and a service minded orientation.
• Create/revise purchase order requests to acquire services or materials. Promptly enters goods receipt information and helps clear unmatched log voucher items in a proactive manner.
• Monitors and reports to the Facility Manager on the facility operation to ensure that Key Performance Indicators and Service Level Agreements are met or exceeded.
• Assist Facility Manager with strategic planning for the facilities team goals and objectives.
• Assists with receiving and dispatching of work requests to maintenance staff, vendors or other services providers.
• Facilitates assignment of Maximo work requests for certain building services including: janitorial, food service facility support, furniture arrangements for events, and moving logistics for laboratory gasses.
• Manages inventories of warehoused items, reorders supplies, and arranges for transport of items to and from the main facility.
• Assists supervision to ensure status of Maximo work requests are promptly updated. Assists in preparation of work request status reports. Assists in documenting work request completion to meet target dates. Ensures appropriate follow up with customers.
• Meets with clients and movers to ensure conference setup needs are met.
• Arranges for vendor supplied repairs of food service equipment, exercise facility equipment, and miscellaneous items listed in the Service Matrix.
• Assists management staff with operational reporting, budgeting, financial systems, and purchasing as necessary.
• Provides facility information assistance to the project management team as needed.
• Assist with researching, analyzing and reporting budget variances.
• Reads and understands the applicable Service Level Agreements, helps achieve the Key Performance Indicators and contributes to favorable client satisfaction survey scores.
• Seeks to continuously improve processes, service delivery, and overall client satisfaction.
Skills/Qualifications
• High school diploma or GED required
• Associate’s or bachelor’s degree preferred
• 2+ years’ experience with Facility or Property Administration
• Strong working knowledge and understanding of Microsoft Office software.
• Strong interpersonal and communication skills, verbal and written, especially with customers.
• Familiarity with Maximo computerized maintenance management system is preferred.
• Ability to maintain professionalism at all times under stressful situations
• Ability to plan and manage work under time constraints
• Ability to multitask and work without direct supervision
• Strong organizational skills and collaborative style
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