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Administrative Assistant
Lincoln Financial Group
Radnor, PA, United States
Job Details - this job has expired, please see similar jobs below
The Role
As the Administrative Assistant, you will handle a wide range of administrative related tasks while supporting Senior Executives. This role focuses on proactively coordinating/prioritizing activity, ensuring topics of importance are communicated in an organized and efficient manner, and proactively identifying other areas where further assistance can be provided.
This position will interact with all levels of the organization, including the executive leadership team. Additionally, he/she will interact frequently with key stakeholders inside and outside of the organization.
Responsibilities
Executive Organization & Management
• Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants
• Organizes calendar and email correspondence to ensure key deliverables and deadlines are shared with executive
• Coordinates special projects and additional related duties as assigned by managers, including event planning and coordination
• Prepares and organizes presentation materials
• Answers and screens calls; Directs all incoming calls to appropriate party promptly and efficiently
• Arranges travel schedule and reservations for executive
• Coordinates onboarding process of new employees
• Prepares expense reports and reconciles monthly credit card statements
• Anticipates problems and proactively resolves or escalates to executive when appropriate
Administrative Coordination & Support
• Types documents, letters and other memoranda
• Proofreads documents for grammatical and typographical errors
• Orders supplies and may coordinate routine maintenance and repairs to office equipment
• Sorts, reviews and distributes mail
• Assists team with meeting planning and follow-up including preparation of agendas
• Greets and directs visitors and act as primary resource for internal and external contacts, facilitating a professional image of the company
Communications Skills
• Interacts with internal and external stakeholders across all levels
• Greets and directs visitors and act as primary resource for internal and external contacts, facilitating a professional image of the company
Education
• High School Diploma (or equivalent) or 4+ years of comparable work experience, Bachelor’s degree preferred
Experience
• 3-5+ years of experience in an administrative or executive support position that directly aligns with the specific responsibilities for this position
• Experience in financial services/insurance industry preferred
• Intermediate proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); Strong PowerPoint and Excel skills preferred
• A demonstrated track record of consistently meeting and/or exceeding performance expectations
• Possesses a bias for action and avoids workplace distractions
• Drives performance targets to completion