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Receptionist
Jones Lang LaSalle
Orlando, FL, United States
Job Details - this job has expired, please see similar jobs below
Receptionist Job Summary
Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties
Job Responsibilities
Font Desk Duties
▪ Greet/ host/ provide support for guests, visitors and employees
▪ Answer all in-coming calls
▪ Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate’s voice mailbox when the associate is unavailable.
▪ Point of contact for all packages/deliveries
▪ Pick-up, drop-off, prepare postage/labels for mail/UPS/FedEx, courier services, etc.
▪ Update phone lists
▪ Respond and follow through to requests for information and communicate with all levels of management with minimal supervision
General Office Duties
▪ Housekeeping Duties (i.e.: pick up and display newspapers, load/unload dishwasher, coffee machine maintenance, etc.)
▪ Maintain all conference rooms for cleanliness / reserve conference rooms, including ordering and/or setup
▪ Order, maintain and organize all kitchen and office supplies
▪ Resolve problems associated with all building services including: janitorial, mailroom, copier services, parking, badging, and conference rooms.
▪ Assists with the coordination and scheduling of office/building maintenance activities
Knowledge, Skills & Abilities
Education/training
▪ High school diploma; some college preferred
Years of relevant experience
▪ One to two years minimum
▪ Three years administrative/facilities experience supporting multiple people preferably in commercial real estate
Skills and knowledge
▪ Excellent customer service and relationship building skills
▪ Strong organizational, interpersonal and communication skills
▪ working knowledge of Microsoft Word, Excel, Power Point, Outlook, Mapping and database software
▪ working knowledge of audio visual equipment l
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