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Administrative Assistant
Dixon Hughes Goodman
Tampa Bay, FL, United States
Job Details - this job has expired, please see similar jobs below
Overview
DHG ranks among the top 20 public accounting firms in the nation. Headquartered in Charlotte, North Carolina with more than 2,000 professionals in 12 states, in 34 offices, we combine deep experience with a strong commitment to personal service. We are passionate about our people and helping our clients succeed—and we do so through a resourceful approach to solving problems, providing solutions and helping our clients achieve their goals.
Responsibilities
• Represent Dixon Hughes Goodman with professionalism in all virtual and in-person interactions
• Greet, welcome and properly direct all incoming visitors and notify personnel upon the arrival of guests
• Manage a multi-line switchboard of phone lines, ensuring all calls are answered in a timely manner, screened professionally and routed appropriately
• Receive and send UPS, FedEx and USPS deliverables daily
• Achieve and maintain high quality in work, client relations and team relations
• Assemble tax returns as needed
• Provide responsive, accurate, and approachable customer service
• Consistently meet deadlines, while maintaining high quality work
• Perform other duties as assigned by partners and professional staff
• Liaise with internal departments to set up work space, phone, and access for new employees
• Support Senior Leadership and administrative peers in coordinating communications to professional staff
• Coordinate building maintenance, construction, cleaning and manage vendor relationships and work product
• Coordinate calendar, scheduling and rescheduling meetings and appointments with multiple parties
• Prepare, print and ship client financial statements in an accurate and timely manner
• Coordinate special meetings, events and functions in and out of the office
• Prepare correspondence, reports, and other items, as applicable, accurately and timely
• Receive and transmit telephone and facsimile messages accurately and promptly
• Pick up mail, sort it, and deliver to employees
• Maintain kitchen, refrigerator, and appliance cleanliness (coffee pots/microwave/dishwasher) and stocking kitchen supplies
• Be sure conference rooms are maintained and straightened regularly
• Order office supplies and restock them
• General administrative help copy, collate, bind, fax, expense reports, filing, scheduling, etc.
Qualifications
• 3+ years of administrative support and office management experience required
• Proficient with Microsoft Office Suite applications, including Word, Excel, PowerPoint and Outlook required
• Strong aptitude for learning new software in support of varying operations required
• Publishing experience and ability to edit and draft proposals and newsletters preferred
• Experience working with a time, expense and scheduling system preferred
• Ability to multi-task, work well under pressure and prioritize responsibilities required
• Excellent communication skills, excellent organizational skills and attendance record required
• Ability to work a flexible schedule and overtime as needed required
• High school diploma or equivalent required; completed coursework from an accredited college/university is preferred
• Ability to consistently demonstrate high quality in work and relationships required
• Ability to meet established deadlines, ensuring that work is accurate and complete required
• Ability to maintain strict confidentiality required
• Experience in a professional services environment preferred
Not ready to apply? Connect with us for general consideration.