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Senior Investment Assistant
Union Bank
Irvine, CA, United States
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The Senior Investment Associate position provides both administrative support and analytical expertise for IM&T Portfolio Managers. Responsibilities include completing client investment reviews, new business presentations, coordinating day-to-day schedules, performing various office tasks and completing compliance related activities and other complex support activities. The incumbent will interact directly with clients in client and participate in colleague meetings as needed.
Major Responsibilities:
(40%) Administrative support and client presentations:
• Provides all administrative and general support to Portfolio Managers and other investment professionals within IM&T and HighMark Capital Management.
• Coordinates the day-to-day schedules and activities of the Portfolio Managers to include completing all required paperwork and record maintenance, preparing activity and sales reports, conducting limited research projects, and providing administrative coordination of schedules and activities for the Portfolio Managers in trading, operations, and client service areas (to include typing memos, preparing reports and composition of routine letters.
• Completes current client investment reviews and prepares all client investment presentations and reviews, new business presentations for prospective clients, recommendations, and correspondence for current clients.
• Provides client service support and oversee client inquiries, when appropriate. Interacts with Wealth Market partners to resolve client and operational issues and complete ad hoc projects for IM&T's management team.
(25%) Analytical and Creative Thinking
• Creatively solves complex challenges and analyzes complicated matters. Maintains strong knowledge of the financial and capital markets.
• Analyzes detailed and complex investment data necessary to build, develop and present customized analysis and conclusions to Portfolio Managers.
(15%) Office Related Tasks
• Performs various office related tasks, such as distributing reports; operate and maintain office machines; photocopying materials; mailing correspondence; manual and electronic filing of client documentation; preparing documents for imaging; ordering supplies, and general office administration.
• Improves skill set annually by completing targeted training.
(10%) Training, Mentoring and Transformation
• Mentors and trains other assistants in the organization (i.e. resource for systems questions, training on policy and procedures, contacts within the bank for problem resolution etc.)
• Provides job specific training as requested. Shares ideas for process improvement.
(10%) Risk Management
• Provides support for all compliance related activities such as new and Reg 9 account reviews, investment action plans, corporate actions and other Bank sponsored requirements.
• Uploads necessary documents to On-line systems and Reg 9’s as needed.
• Tracks all compliance related activity for PM’s and provide follow up assistance.
Qualifications
• 5+ years of experience in an investment related role in the financial services industry.
• An under graduate degree is required. Extensive work experience at Union Bank may substitute for an undergraduate degree.
• Strong practical knowledge of financial markets and the firm's business, products, and services, including experience with both institutional and retail clients is required.
• Possess sound analytical skills, superior judgment, and ability to function autonomously, while anticipating the data reporting and presentation needs of the Portfolio Managers.
• Knowledge of Bloomberg and/or other securities trading systems strongly desired.
• Proficiency with full Microsoft Office Suite products (i.e Word, Excel, PowerPoint, etc.).
• Knowledge of trust accounting systems and/or trust administration is desired.
The above statements are intended to describe the general nature and level of the work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
We are proud to be an Equal Opportunity / Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives, and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate in employment decisions on the basis of any protected category.
A conviction is not an absolute bar to employment. Factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered in all employment decisions. Additionally, it’s the bank’s policy to only inquire into a candidate’s criminal history after an offer has been made. Federal law prohibits banks from employing individuals who have been convicted of, or received a pretrial diversion for, certain offenses.