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Facilities Operations Assistant
De Lage Landen
Wayne, PA, United States
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DLL is a global provider of asset-based financial solutions in the Agriculture, Food, Healthcare, Clean Technology, Transportation, Construction, Industrial and Office Technology industries. We collaborate with equipment manufacturers, dealers and distributors in more than 30 countries to enable businesses to obtain and use the assets they need to contribute meaningfully to the world.
Do you believe businesses should have a bigger ambition than short term profit? If you do, you’ll be part of a team that gets the right tools into the right hands. A team that understands the heart and soul of our partners’ business. A team that provides original financial solutions to sustain success for generations.
The Facilities Operations Assistant helps oversee and manage the day-to-day operations of a building focusing on controlling and maintaining a safe, reliable and comfortable work environment for the building occupants through efficient operations of primary building systems and internal building components. Assistant will have an array of duties from property and ground maintenance / repairs to office work to managing vendors and construction projects. Candidate will also be required to set and manage capital and operational budgets.
Building Maintenance – All systems safe, secure, functional and reliable.
• Performing routine checks on building infrastructure and operating systems.
• Perform building repairs to all operating systems and building components
• Convert meeting rooms and assembly areas to conform to departmental needs.
• Relocations & Infrastructure – assist member / department with moves – prepare infrastructure for alterations
• Support Café and FC operations –respond to daily and emergency request from perspective managers. No down time.
• Administrative – catalog internal and external work orders – sign off on invoicing, etc.
Vendor Management – Holding vendors accountable for performance. Track and rate yearly performance.
• Directing Outsourced Vendors – Schedule vendors as needed to assist in repairs of operating systems including tracking and reporting vendor progress.
• Preventive Maintenance (PM’s) - Scheduling all PM’s according to agreements with follow up on outsourced vendor performance. Reconciling invoicing on worked performed and PM agreements.
• Contracts & Procurement Request Forms (PRF) – Prepare request for proposals (RFP) for bidding one-off projects or PM’s. Prepare procurement documentation for department based on direction given, review & process PRF. Follow up on deliverables.
• Construction Projects – Meet with outsourced vendors; establish scope of work based on RFP, quote and timelines. Perform project management tasks during project by performing weekly progress meetings to track & manage vendor’s deliverables. Communicate project progress to internal department members.
Budgets – Forecast, prepare and maintain YTD information
• Operational – Forecast expenses, communicate new programs and consequential costing. Review monthly statement with Finance
• Capital - Improvement projects and equipment life cycle tracking and funding. Listing risks for downtime and failures.
Experience:
• 4+ years of experience in Facilities maintenance required, working knowledge in building trades (HVAC/ BAS, electrical, plumbing, carpentry, painting)
• Working well within a team and corporate environment
• Associates degree or equivalent work experience
• Valid driver’s license
• Vocational certifications, in any construction trade a plus
• Computer literate, skilled in Microsoft Office
Physical Requirements and Working Conditions
• Requires a lot of flexibility and mobility in and around company’s premises.
• Very fast paced “hands on” position, involving lifting of more than 50 lbs,
• Must have the ability to work flexible hours in addition to 9-5:30 Monday – Friday and as needed on Saturday & Sundays.
Competencies
• Accountability – Make the task/ project you own. Encourages others in the immediate working environment to take ownership in part by showing exemplary behavior.
• Decision Making – Show problem solving skills, acceptable for the situation while maintaining deadlines.
• Self-Starter – Demonstrate attributes of recognizing and addressing issues without being told. Stay on task until completion.
• Organization / change management - ability to conform to standards and requirements of the organization.
• Time Management - Must have the proven ability to handle and organize multiple projects and meet deadlines.
• Customer Service Focus – Good people skills, the customer come firsts and is the most important aspect of the job after equipment functionality.
• Two working days per year volunteering for a local charity
• Full Service Cafeteria and Fitness Center on campus
• Flexible hours with possibility to work from home (within job scope)
• Career development opportunities: online learning, member development programs, Tuition reimbursement program.
• Company matching 401k program
• Industry leading Paid Time Off package
• Outstanding Medical, Dental, Vision benefit programs
• One month fully paid sabbatical after seven years of service
• Industry leading parental leave policies