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Administrative Assistant
MBAF CPAs, LLC
New York, NY, United States
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Position Summary
The Tax and Accounting/Audit Administrative Assistant provides proactive, friendly, professional and timely support to Principals, Directors, and the Tax and Audit Department. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. The individual will report directly to senior Principals in the firm.
Responsibilities
• Responds to Principal inquiries and demands on a timely basis.
• Provides team members support in responding to internal and external needs/requests.
• Communicates directly with Clients on confidential matters.
• Supports Tax and Audit Department Team.
• Circulates and follows up on internal and external matters; such as tax organizers and Audit Risk Management Packages.
• Works extra hours when needed to assist Principals particularly during tax season.
• Assists other Administrative staff as needed.
• Identifies ways to provide additional and better service to Principals and Clients.
• Creates and maintains client information in various firm databases and software applications critical to job performance.
• Learns and understands services and products offered by the firm.
• Covers the Reception Desk as needed.
• Organizes client and internal meetings including meeting and greeting clients when they arrive.
• Schedules meetings and conference calls using Microsoft Outlook and Skype.
• Distributes and tracks expense reports on behalf of the NYC and Valhalla Offices for approval.
• Proactive monitoring of outstanding tasks for Principals including producing reports utilizing internal systems.
Qualifications and Requirements
• Minimum of 5+ years of experience as an Administrative Assistant supporting senior management
• Superb writing skills
• Exceptional verbal communication skills
• Strong judgment, problem-solving, and decision-making abilities
• Ability to work independently and manage multiple assignments in a fast-paced environment
• Attention to detail
• Demonstrates competency in MS Word, Excel, Outlook and PowerPoint
• Ability to work with all levels of personnel in a team environment
• Previous experience working in a professional services firm is preferred
Benefits
The perks of being an MBAF employee go far beyond the basics of a typical accounting firm. MBAF’s staff can enjoy flexible work schedules, internal clubs like The Women of MBAF, participating in company sports like yoga or flag football, volunteering for non-profit initiatives, and attending training programs through MBAF University. Our traditional benefits include healthcare coverage, life insurance, long-term disability insurance, 401K plan, paid transportation and parking (depending on the office), vacation time of about 3 weeks not including holidays.
“At MBAF, we strive to create a supportive and enjoyable work environment for our employees because we understand that they are our greatest strength,” said Tony Argiz, CEO and Chairman of MBAF.