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Assistant Vice President Procurement
Pacific Life
Newport Beach, CA, United States
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Job Description
AVP Procurement
This is a key leadership and strategic role within the Procurement function, reporting into the CFO, with overall accountability in the following 4 areas:
1. Lead the Procurement organization to deliver the results defined by the procurement plan in support of the broader business requirements.
2. Develop and execute the Procurement transformation strategy across the enterprise.
3. Manage all procurement activities including strategy, category management/sourcing, vendor management, contract management, and procurement operations.
4. Lead a high performance culture and ensure proper implementation of leading edge procurement capabilities to become a leading procurement organization in the workforce
Responsibilities:
Manage the execution of all activities required to transform Pacific Life’s procurement function within the organization and the wider procurement organization.
• Install and manage processes (fully aligned with PL standards) to improve the efficiency and effectiveness of procurement within the organization.
• Lead the transition from the legacy Procurement organization to the new ways of working.
• Manage key processes and achieve breakthrough changes.
• Ensure integration of the organization in all of Procurement’s standardized business processes.
Define the organization procurement plan (spend and capability development) and align business objectives to the PL’s procurement vision and mission
• Establish PL Procurement’s mission, vision and core values.
• Establish the right balance between the organization stretch but realistic saving targets while meeting business requirements and transforming the organization
• Develop (and review) the organization procurement strategy based on present and future needs, expectations of stakeholders, performance management and research.
• Deploy the strategy through a framework of standardized processes.
• Create the business conditions to develop the Procurement function to the required level (to be defined).
Develop and sustain a high performing Procurement organization
• Manage operating budget.
• Implement and manage world class procurement capabilities (process, systems, knowledge, master data and competencies).
• Manage the creation and successful governance of the organization
• Track, value and execute performance across the function
• Accountable for the organization specific sourcing activities and the organization and sourcing contract implementation and compliance (Provide input to define follow-up projects and report status to the organization director)
• Manage the Category Management team within the organization.
• Ensure that human resources are aligned to the business needs (resource and succession planning) and continuously improve (integral performance management).
• Lead and motivate people to develop and share procurement competence.
• Ensure that the organization procurement team is included in and participate in the organization network.
• Focus on organizational development and drive integral performance management and management development.
• Manage the application of required procurement ethics and standards of integrity.
• Communicate procurement activities to all relevant stakeholders in the organization on a regular basis
• Collect and analyze information on commodity performance and contract compliance and report to all the organization procurement stakeholders.
• Communicate sourcing strategies and savings progress.
• Analyze and validate procurement performance results and present it to the CFO with recommended initiatives for remediation.
• Accountable for development and management of vendor relationship management
• Manage and solve conflicting interests between the divisions and Procurement
• Establish new relationships with the organization key suppliers.
• Manage relationships with the organization key suppliers.
• Continuously track supplier performance of the organization key suppliers according to the guidelines of the supplier evaluation and audit policies.
• Lead the organization key supplier development activities; the organization up cross-functional review meetings with the organization key suppliers in order to improve performance and reduce cost.
• Initiate and conduct the organization key supplier audits.
• Identify potential contract improvement opportunities & re-negotiations.
• People Management
• Establishing and communicating vision and strategic direction, providing business context, coaching and direction to enable the team to meet its performance targets
• Manage a team 20-30 and be accountable for P&L of the procurement organization
• Create a working environment that encourages high performance and calculated entrepreneurial risk taking.
• Ensure the immediate and long term availability of sufficient competent and motivated procurement staff to meet the business needs
• Delegate to aid development; gives authority and responsibility to competent people, including the opportunity to make and learn from mistakes.
• Select and combines talent and diversity to achieve outstanding results.
• Represent PL with global strategic suppliers/contractors as appropriate, ensuring PL's performance requirements are understood and being met.
• Take accountability for creating Procurement strategy and delivering value in the organization/functional area, and advises the CFO on development of PL's Group Procurement agenda.
• Ensure that their teams and their stakeholders leverage and operate in line with PL procurement tools, processes and policies
• Build consensus and support of other leaders, leading and contributing to the development of improved Procurement strategy and practice.
• Responsible for employee development, performance management and career guidance.
• Promote compliance with PL's code of conduct, ensuring by personal example and coaching that PL staff understand and practice ethical business behavior, and using reasonable care to monitor suppliers and contractors working for PL to ensure they work in a manner consistent with the code.
Minimum Requirements
Educational:
• Advanced tertiary qualifications, preferably in business administration, commerce, engineering or other relevant discipline.
• Recognized qualification in procurement or previous executive procurement experience in similar sized organization and industry
Functional Competencies:
• Mastery of Procurement processes (sourcing and operational) in a business-to-business context.
• Program/Project management
• Financial and/or insurance industry experience
• Experience managing team (15+) with accountability strategic planning and budgeting.
PL Competencies:
• Entrepreneurship
• Leadership
• Results orientation
• Customer orientation
• Persuasiveness
• Networking
• Decisiveness
• Collaboration