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Office Administrator
AXA Advisors
New York, NY, United States
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The Office Administrator plays a key role in supporting the success of the HR team. The role provides administrative assistance to the HR function’s senior leadership and facilitates efficient office operations. Responsibilities include:
Expense and budget administration activities, such as:
• Purchasing: purchase request/purchase order management
• Disbursement warrants and matching invoices to purchase orders; instituting and reporting accruals; processing invoices
• Expense reporting against budget
Program coordination
• Meeting scheduling and management; event coordination for HR programs
• New employee onboarding assistance
• Assisting with the creation of presentations
• Preparing agendas and other meeting materials
Office management:
• Liaising with facilities, tech support, a/v, procurement, and other departments on behalf of HR
• File requests for off-site storage
• Coordinating equipment usage for HR (purchasing, distributing, tracking)
• Management of Manhattan location HR space: supplies, equipment
Backup to CHRO Executive Assistant
Other duties as assigned
BASIC QUALIFICATIONS:
• Bachelor’s degree
• 2+ years of administrative support experience, including aspects of expense management
• Proficient with MS Office suite of applications
PREFERRED QUALIFICATIONS:
• Prior Human Resources experience
• Excellent verbal and written communication skills
• Ability to act independently
• Organized and detail-oriented
• Ability to multi-task while maintaining precision and efficiency in a fast-paced environment
• Ability to maintain strict confidentiality
• Client-focused, collaborative, and effective at building relationships with employees at all levels; positive and professional
interpersonal style
• Adaptable; committed to getting the job done
• A demonstrable desire to develop new skills and enhance existing skills
ABOUT AXA:
We have been providing stability and reliability to our clients since 1859 to help them live their lives with confidence, to give them peace of mind, and enable them to realize their dreams for their loved ones and their legacy.
As an employer AXA is committed to creating an environment where everyone feels completely comfortable bringing their true selves to work every day. AXA US has been recognized and certified as a great place to work by the Great Place to Work Institute.
We provide our employees opportunities to move within our organization so they can grow their career and skills without ever having to leave AXA. Almost 40% of our open jobs are filled with current employees.
NOTE: AXA participates in the E-Verify program.
In addition to competitive compensation and an outstanding benefits package including 401 (k) and medical programs, we offer the opportunity for continued professional development in a congenial corporate environment.
AXA is committed to providing equal employment opportunities to our employees, applicants and candidates based on individual qualifications, without regard to race, color, religion, gender, gender identity and expression, age, national origin, mental or physical disabilities, sexual orientation, veteran status, genetic information or any other class protected by federal, state and local laws.