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Brokerage Assistant - Retail Team Lead
Jones Lang LaSalle
Los Angeles, CA, United States
Job Details - this job has expired, please see similar jobs below
ESSENTIAL FUNCTIONS
Brokerage Assistant Duties and Responsibilities
• Maintain a high level of professionalism and integrity as a team player and possess the ability to work for a team of brokers including communication with external clients and vendors with minimal daily supervision
• Manage client/prospect contact database, schedule follow-up meetings with clients and prospects, and administer marketing database
• Create, design and present all marketing collateral using Adobe Suite programs; such as property brochures, email blasts, presentation placemats and banners, market overview books, binders, graphs and client reports
• Perform business support function activities for brokers; intuitive calendar management, meeting planning on and off-site, travel and expense management and other general duties
• Produce documents such as lease proposals, letters of intent, property surveys, general correspondence, standard reports in accordance with corporate standards and guidelines
• Creation of templated marketing materials to include PowerPoint, case studies, company portfolios, and placemats
• Establish and maintain record keeping; tracking commissions, invoices and systems entries
• Process deal files in a timely manner, update finance system and track deal flow process
• Serve as main point of contact between Leasing Teams, Research, Marketing and Finance, as well as coordinate each divisions’ responsibilities as they pertain to a specific task
• Be instrumental in assisting the team with the development and implementation of its strategic business/marketing plan
Team Lead Duties and Responsibilities:
• Serve as Brokerage Coordinator team lead in the LA office and ensures the best-in-class support related to client deliverables, marketing, and project management for the southern CA team
• Supervise direct reports and take responsibility for training, coaching, mentoring and developing the administrative professionals to reach full potential
• Partner with HR and Operations to support recruiting and onboarding of new talent to the office
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