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Facility Finance Coordinator
Jones Lang LaSalle
Westlake, TX, United States
Job Details - this job has expired, please see similar jobs below
Directly support the Regional Facility Manager with on-going facility and team related responsibilities, including, but not limited to:
• Audit vendor records including COI, W-9, contacts, and contracts
• Add vendors to client’s payable system
• Oversight for PO issuance and invoice resolution
• Assist with budgetary requests, financial analysis and on-going financial reporting
• Act as a liaison to Jones Lang LaSalle and client finance teams
• Assist with researching, analyzing and reporting budget variances
• Work with team members to identify and respond to any financial or budgeting related issues
• Track and report facility specific cost savings targets to contribute to the account achieving significant savings
• Supports requests associated with Jones Lang LaSalle Management, Operations and financial audits
• Assist Regional Facility Manager with tactical planning for the regional facilities team’s goals and objectives
• Assists with receiving and dispatching of work requests to technical staff, vendors or other services providers
• Resolves problems associated with all building services including: janitorial, food service, coffee services, parking, vending, badging, conference rooms, cubes as well as interior and exterior furnishings, fixtures and equipment.
• Provides facility specific assistance to the project management team as needed or requested
• Acts as an interface with client, visitors and guests. Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation. Ensures delivery of committed services and overall satisfaction with Jones Lang LaSalle performance. Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery.
• Reads and understands the applicable Service Level Agreements, helps achieve the Key Performance Indicators and scores favorably on the client satisfaction surveys.
• Ensures appropriate follow up with customers
• Seeks to continuously improve processes, systems and overall client satisfaction
• Provides direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed
• Cross train for other team member positions for vacation coverage
Required Knowledge, Skills and Abilities (KSA)
• Superior customer service skills and orientation
• Ability to maintain professionalism at all times under stressful situations
• Ability to multitask, manage duties under time constraints and work without direct supervision
• Proficient in MS Office, and possess strong written, verbal and people skills
• Strong organizational skills and collaborative style needed.
Supervisory Responsibilities:
• This position has no direct reports but does supervise vendor contractors
Working Environment:
• This position is performed in an open collaborative cubicle environment, interacting with a team of approximately 20 people on a daily basis. Must be able to work with continual flow of information and multiple interchanges in the area. Position also requires walking throughout two buildings onsite and occasionally one building offsite several miles away.
Minimum Required Education:
• Bachelor’s Degree or 3+ years facility related experience
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