This job has expired, please see additional jobs below
Receptionist
Jones Lang LaSalle
Santa Clara, CA, United States
Job Details - this job has expired, please see similar jobs below
ESSENTIAL FUNCTIONS
FRONT DESK DUTIES
• Greet/host/provide support for guests, visitors and employees
• Answer all in-coming calls
• Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate s voice mailbox when the associate is unavailable.
• Point of contact for all packages/deliveries
• Pick-up, drop-off, prepare postage/labels for mail/UPS/FedEx, courier services, etc.
• Update phone lists
• Respond and follow through to requests for information and communicate with all levels of management with minimal supervision
GENERAL OFFICE
• Housekeeping Duties (e.g., pick up and display newspapers, load/unload dishwasher, coffee machine maintenance)
• Maintain all conference rooms for cleanliness / reserve conference rooms, including ordering and/or setup
• Order, maintain and organize all kitchen and office supplies
• Resolve problems associated with all building services including: janitorial, mailroom, copier services, parking, badging, and conference rooms.
• Assists with the coordination and scheduling of office/building maintenance activities
• Perform and track purchases in accordance with client s procurement policies
• Act as 1st responder for Data Center in case of outage
• AV trouble shooting
• Annual review of client s paper files
• Perform Event setup
• Perform Badge access process
• Monitor incident report retrieval process
• Update systems and tools like on emergency call tree, all rooster
• Perform Weekly Building inspections & enter work orders
• Dispatch communications and surveys to building occupants
• Schedule Meetings and plan team events
• Correspondence with Landlord on building related matters
EDUCATION AND EXPERIENCE
• High School diploma or equivalent
• 1 2 years of prior experience
KNOWLEDGE, SKILLS, AND ABILITIES
• Excellent customer service and relationship building skills
• Strong organizational, interpersonal and communication skills
• Working knowledge of Microsoft Word, Excel, Power Point, Outlook, Mapping and database software
• Working knowledge of audio visual equipment located in conference rooms
JLL Privacy Statement
When you visit JLL websites, JLL may collect information related to those visits, without you actively sending that information. This information may include, for example, the internet browser you are using, your access device’s operating system, the language in which that system presents information to you, your IP (Internet Protocol) address, the web search that took you to the JLL website, the web pages and advertisements displayed to you, and the links you click on.
For additional details please see JLL's Global Privacy Statement or our career site pages for each country.
For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.