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Accounting Clerk
Assurant
Lewisville, TX, United States
Job Details - this job has expired, please see similar jobs below
Description
Assurant has an exciting opportunity for an Accounting Clerk!
This job is responsible for assisting in the financial operations of Mobile. Primary responsibilities will be data entry into QuickBooks, Great Plains, APnet, SMART, Oracle and coordinating the Accounts Payable process. As well as, completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
Responsibilities
• 40% Accounts Payable Processing
◦ Print, separate and file vendor’s invoices by due date and system
◦ Properly match up invoices with receivers, packing slips and Purchase Orders for Great Plains, QuickBooks, SMART and Oracle
◦ Analyze and investigate each charge and ensure correctness
◦ Request approvals, i.e. freight charges
◦ Ensure signatures and dates are included in each document.
◦ Enter Vendor invoices into Great Plains, QuickBooks Oracle and SMART.
◦ Ensure Invoices are paid timely, prioritize them by due date and system used to be paid
◦ Enter credits, research each credit and define the right way to process it based on the inventory transactions
◦ Ensure all Invoices are accurately coded to GL Account, Project, Departments and Cost Centers
◦ Communicate with Vendors to Reconcile Accounts
◦ Communicate with other departments and find solutions to mismatches
◦ Pick up documents from different areas
◦ Coordinate the Accounts Payable Process going forward using Oracle
◦ Record payments and Wires in Great Plains, QuickBooks and Oracle
◦ Maintain and file all invoices and other applicable supporting documentation, i.e. purchase order, GP/QB receipt (evidence of goods), packing slip, UnitTracker ASN and backup emails related by payment date.
◦ Reconcile and code Pcard statements and provide receipts for Miami Corporate Disbursements.
◦ Correctly code and ensure all documentation is sent for ERA’s submitted. (expense and credit card)
◦ Email Non-inventory invoices with a purchase order to EBS Accounts Payable, follow up with payment dates and communicate them to the vendors.
◦ Ensure all invoices are processed, posted and approved before system/month end close
◦ Research accounts payable invoice discrepancies and ensures appropriate resolution.
# Issue Stop Payments when necessary
# Answer vendor inquires.
# Prepare analysis of vendor accounts, as requested
• 15% - Tracking and Reporting
◦ Create daily presentation and tracking sheets.
◦ Daily / Weekly Activity Reporting and updating files
◦ Request AR statements from the vendors and send it back with payment confirmations
• 5% - Create SOX documentation for disbursement policies
• 10% - Perform data entry for material transactions from Unit Tracker into QuickBooks
• 10% - Post batches: ensure correct GL accounts are used, verify inventory ownership and correct structure.
• 10% - Month end close accruals and create GLIMs for: services, inventory, labor, part consumption, etc.
• 10% - Other misc:
◦ Performs filing, scanning and copying.
◦ Submit Non-inventory service invoices through APnet and SMART and verify charges against contracts and/or agreements before submitting them for approval.
◦ Request contracts and/or agreements to other managers or vendors.
◦ Assist with month end margin report, expense trend report and GL journal entries.
◦ Reconcile prepaid account and other BS accounts as assigned
◦ Prepare closing files with details and backups of transactions not posted in the correct period
◦ Detail Transportation Cost Analysis
◦ Performs other duties as assigned
◦ Cross Trained to be a back up to Accounts Receivable Clerk
◦ Work with Leadership to set up Department Codes and define correct project to allocate expenses
◦ Prepare reports for Auditors on all A/P and Inventory items
◦ Assist in the Purchasing process by submitting Purchase Order requests in eReq and ReqLogic
Qualifications
• 2 years' AP experience and demonstrated knowledge
• 10 key and Data entry skill set
• Analyzing Information and make decisions based on the information; Ability to communicate effectively to keep others updated and informed.
• Written and verbal communication skills and build relationships with external Vendors.
• Proficiency in Windows Office Suite