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Administrative Assistant
Dixon Hughes Goodman
Baltimore, MD, United States
Job Details - this job has expired, please see similar jobs below
Overview
DHG ranks among the top 20 public accounting firms in the nation. With more than 2,000 professionals in 30+ offices located in 13 states, we combine extensive tax, assurance and advisory experience with a focus on relationships and personal service to help our clients achieve their goals. People, careers and flexibility are at the heart of DHG’s culture making it a great place to build a valuable career.
Responsibilities
• Achieve and maintain high quality in work, client relations and team relations
• Understand and demonstrate the qualities identified in the firm’s Code of Conduct
• Provide responsive, accurate, and approachable internal and external customer service
• Consistently meet deadlines while maintaining high quality work
• Perform other duties as assigned by office manager, partners, and professional staff
• Liaise with internal departments to set up work space, phone, and access for new employees
• Assist new employees during their transition and integration to work
• Support Senior Leadership and administrative peers in coordinating communications to professional staff
• Ability to work with teammates across the firm/region
• Coordinate building maintenance, construction, cleaning and manage vendor relationships and work product
• Participate in the regional proposal pool and edit/format/draft proposals as directed by Marketing.
• Coordinate with Marketing to prepare deliverables for internal and external meetings and events and other functions as requested by Marketing.
• Format/proof financial statements in accordance with DHG standards
• Administer client billing as needed
• Scan client tax workpapers, process client tax returns, and route tax returns to clients.
• Coordinate meetings, events and functions in and out of the office
• Prepare correspondence, reports, and other items, as applicable, accurately and timely
• Receive and transmit phone calls and faxes
• Pick up and sort mail and package deliveries
• Maintain kitchen cleanliness and stock kitchen supplies
• Stock conference rooms with supplies and check for cleanliness
• Restock office supplies as needed
#LI-NBR
Qualifications
• 3+ years of administrative support experience required
• Proficiency with Microsoft Office Suite applications, including Word, Excel, PowerPoint, Outlook
• Strong aptitude for learning new software in support of varying operations required
• Ability to multi-task, work well under pressure and prioritize responsibilities required
• Excellent communication skills, excellent organizational skills and attendance record required
• Ability to work a flexible schedule and overtime as needed required
• High school diploma or equivalent required; completed coursework from an accredited college/university is preferred
• Ability to consistently demonstrate high quality in work and relationships required
• Ability to meet established deadlines, ensuring that work is accurate and complete required
• Ability to maintain strict confidentiality required
• Experience in a professional services environment preferred
Not ready to apply? Connect with us for general consideration.