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Senior Administrative Assistant
First American
Roseville, CA, United States
Job Details - this job has expired, please see similar jobs below
Provides administrative support to a department, management team, and/or executive to ensure efficient operation of the office. Acts as focal point for department and company policy information, and responds to requests on a wide range of topics. Assignments often involve work of a confidential nature and require knowledge of practices and procedures of the function, company products, policies and programs.
This position may provide admin support to an individual or department; or may be responsible for standalone administrative function.
Essential Functions
• Performs wide range of administrative support duties requiring broad experience, skill and knowledge of organization policies and practices
• Involved in issues of a confidential and sensitive nature
• Prepares and composes correspondence, reports, presentations, etc.
• Screens and routes telephone calls, and resolves a wide range of inquiries
• May screen and respond to e-mails, resolving issues and inquiries
• Schedules and maintains calendar of appointments, conference calls, meetings and travel itineraries. Coordinates related arrangements, gathers information, negotiates scheduling issues
• May prepare and distribute meeting notes and action items, tracking completion of tasks for a broad area, reports issues to manager
• General administrative assistance includes filling out forms, filing, ordering office supplies, submitting and reconciling expense reports, greeting and assisting visitors
• Coordinating department meetings and events
Knowledge and Skills/Technology Used
• Strong working knowledge of MS Office suite which includes word processing, spreadsheets, databases, graphics and/or desktop publishing applications
• Strong organizational skills with the ability to multi-task
• Must be able to maintain professionalism and a positive attitude at all times
• Handles sensitive information in a confidential manner
• Excellent written and verbal communication skills
• Strong grammar skills
• Attention to detail
• Problem solving and analytical skills
Typical Education
• Requires HS diploma; some college preferred
Typical Range of Experience
• Typically 4-7 years administrative experience
First American invests in its employee’s development and well-being, empowers them to provide superior customer service and encourages them to serve the communities where they live and work. First American is committed to diversity and inclusion. We are an equal opportunity employer.