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Brokerage Assistant
Jones Lang LaSalle
Houston, TX, United States
Job Details - this job has expired, please see similar jobs below
General Administrative Responsibilities:
• Work closely with assigned brokers and on assigned buildings to leverage the leasing process.
• Provide support to team in various industry specific technology applications such as Dealio, CRM, VTS, CoStar/Loopnet, Eloqua and PeopleSoft.
• Coordinate meetings and calendar management for Agency team lead.
• Prepare and execute expense reports and reconciliations on a timely basis.
• Perform various clerical duties including answering phones, arranging travel, binding materials for client presentations or meetings, mailing documents, and scheduling courier services.
• Produce documents such as reports, invoices, proposals, and agreements in a timely and accurate manner.
• Closely monitor and track commission payments for assigned brokers and outside cooperating brokers.
• Track listing agreements and coordinate efforts to renew expired contracts.
Marketing/Deal Related Responsibilities:
• Work directly with the Marketing team to manage timely creation of marketing pieces including floor plan templates, building brochures and flyers.
• Regularly utilize Adobe Creative Suite software, in particular InDesign, to update marketing materials.
• Coordinate/manage physical mailers and e-blasts to prospects, clients and brokers.
• Ensure that marketing materials for buildings and tours are accurate and plentiful.
• Assist team with preparing and updating client-specific reports including building stacking plans, quarterly market reports and lease activity reports.
• Assist with the planning and execution of industry functions or client events.
• Work with appropriate contact to maintain intranet/extranet sites as appropriate for property sites.
• Provide research (prospect, client, etc.) via online, offline and third-party resources and provide industry-related news, as needed, partnering with research department.
• Accurately calculate commissions and close deals in accounting software.
Requirements:
• Bachelor’s Degree preferred
• Workplace experience: Minimum of 3 years in administrative support role and real estate background is preferred.
• Advanced Microsoft Office and Adobe Creative Suite knowledge (Excel, Word, PowerPoint, and Outlook, Photoshop, InDesign, Illustrator and Acrobat).
Competencies:
• Adaptability – Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people and preferences.
• Planning and Organizing – ability to establish course of action to accomplish goals and evaluate results, develop schedules and task/people assignments, orchestrate multiple activities at once to accomplish goals, and use resources effectively and efficiently.
• Client Focus – dedicated to establishing and maintaining effective relationships with brokerage team and external clients while also meeting their expectations and requirements.
• Interpersonal Savvy – relate well to all kinds of people inside and outside of the organization with diplomacy and tact.
• Quick Learner – ability to learn quickly when faced with new problems and challenges.
• Self Starter – able to start and complete projects independently.
• Proactive – enable brokers to focus on revenue generating tasks by efficiently handling team operations.
• Time Management – use time effectively and efficiently.
• Written/Oral communications – ability to speak and write clearly and concisely.
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