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Executive Assistant
Quicken Loans
Detroit, MI, United States
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What You'll Do/Need
The Executive Assistant has high-level administrative expertise and a willingness to pitch in and do what's needed in a dynamic, fast-paced environment. Helping to make the team more effective and efficient is their primary responsibility. Flexibility, a sense of urgency and attention to detail are critical success factors.
Position Responsibilities:
• Manage email by drafting responses on behalf of the COO, clearing out junk email and distributing to other team members as necessary
• Manage correspondence for meetings, preparation of background briefings, note documentation and periodic reporting activities
• Manage schedule and calendar, including workflow planning and calendar coordination, prioritize meeting requests
• Prepare ad hoc reports, presentations, documents and other correspondence
• Maintain correspondence with internal and external contacts, and the distribution of documents
• Prepare and distribute reports and correspondence
• Prepare presentation materials at an executive level
• Prepare folders/organization process in order to make each day smooth and efficient
• Make personal and business travel arrangements, including the creation of itineraries, air and hotel accommodations
• Perform other administrative tasks as needed, including errands and some personal support
Position Requirements:
• 4 years of experience of executive-level support
• Advanced skills in the Microsoft Office suite
• Ability to multitask and prioritize
• Strong organizational skills
• Excellent communication skills
• Ability to maintain confidentiality
• Possess self-confidence, sensitivity, tact
• Good attendance and ability to work long hours as needed