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Administrative Assistant
Macias Gini & O'Connell LLP
Walnut Creek, CA, United States
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Overview
Macias Gini & O'Connell is looking for an Administrative Assistant to support our growing Assurance, Tax and Client Accounting Services practices in the Bay Area.
Summary:
Performs day-to-day Administrative functions.
Essential Functions:
• Prepares reports and proposals, which includes drafting, editing, formatting, desktop publishing, and coordination with office management team for production
• Coordinates calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness
• Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and transcribing meeting minutes
• Composes, types, and distributes professional correspondence, memos and e-mails
• Orders and maintains office supplies; coordinates equipment maintenance with vendors as needed
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
• Distributes daily internal/external mail and overnight packages; sends and distributes faxes
Nonessential Functions: Performs other duties as assigned from time to time by staff, managers or partners.
Minimum Qualifications:
• Associate's degree (AA) or equivalent, 1 to 3 years of related experience.
• Excellent verbal and written communication skills.
• Intermediate skill set with Microsoft Office and Adobe Products
• Commitment to excellence and high standards (i.e., acute attention to detail).
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgment with the ability to make timely and sound decisions.
• Ability to work independently and as a member of various teams and committees.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Demonstrated ability to plan and organize projects.
Description
Founded in 1987, MGO (Macias Gini & O’Connell LLP) is one of the fastest growing professional services firms in the country with a staff of over 300 in offices in Los Angeles, Sacramento, Walnut Creek, Century City, Newport Beach, Beverly Hills, Woodland Hills, San Diego, San Francisco, Miami and New Delhi. The firm offers a diverse array of assurance, tax, consulting, staffing, outsourcing and advisory services to clients that range from aerospace and engineering firms, to hospitals and nonprofit foundations – from the largest government entities in the country, to the biggest celebrities in Hollywood.
MGO is ranked as one of the top CPA firms in the nation by Accounting Today and Inside Public Accounting. And the firm was awarded the ‘Best of Accounting’ designation in Client Satisfaction by the independent research firm, Inavero.
In addition to advancement opportunities, we offer benefit packages that may include: Medical, Dental, Vision, Life, Short and Long Term Disability, Flexible Spending Accounts, Parking/Transit Accounts, Paid Time Off, Paid Holidays, and 401(k) with a company match. To find out more about MGO, visit our website at www.mgocpa.com.