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Facilities Coordinator
Jones Lang LaSalle
Thousand Oaks, CA, United States
Job Details - this job has expired, please see similar jobs below
Administrative Function
• Assist with budgetary requests, analysis and reporting and act as a liaison to JLL finance team and other account team members. Assist with researching, analyzing and reporting budget variances and work with team members to identify and respond to any financial or budgeting related issues.
• Helps support facility specific cost savings targets to contribute to the account achieving significant savings.
• Support requests associated with JLL Management, Operations and Financial audits.
• Assist Facility Management Team with tactical planning for the team’s goals and objectives
• Provide facility specific assistance to the project management team as needed or requested
• Manage and maintain small facility management tasks as assigned
• Coordinate special events in support of client or JLL
• Provide support for meetings and conference room reservations as needed and directed
• Assist with the coordination and scheduling of maintenance activities
Communication and Relationship Coordination
• Provide general overall facility management services including continuous monitoring of office/facility
• Act as an interface with client, visitors and guests
• Ensure appropriate follow up with customers
• Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
Compliance
• Properly and effectively administer and maintain all security systems
• Assist with budgetary requests, analysis and reporting
• Assist with researching, analyzing and reporting budget variances
Any and all duties/tasks as assigned
Knowledge, Skills & Abilities
• Associates degree in accounting, business administration, facilities management or other related field; Bachelor’s degree preferred
• 2+ years’ experience with Facility or Property Administration
• Superior customer service skills and orientation
• Ability to maintain professionalism at all times under stressful situations
• Ability to plan and manage work under time constraints
• Ability to multitask and work without direct supervision
• Proficient in MS Office, and possess strong written, verbal and people skills
• Strong organizational skills and collaborative style
• Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
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