This job has expired, please see additional jobs below
Accounts Receivable Specialist
O'Connor Davies, LLP
United States, CA, United States
Job Details - this job has expired, please see similar jobs below
Overview
Our Client, an International Consulting Firm, is seeking an Accounts Receivable Specialist to join their fast growing organization. This individual will be responsible for coordinating and executing all processes related to accounts receivable. This position will provide an opportunity to gain valuable hands‐on experience and maintain a key position on the corporate accounting team.
The Accounts Receivable (A/R) Specialist is a full-time non-exempt position reporting to the Accounts Payable (A/P) Manager with the primary objective to maintain accounts receivable records nationally and ensure collections in a timely manner. In addition, the A/R Specialist will perform various payroll functions for the corporate headquarters office. The work performed for this position is an office during standard business hours Monday through Friday (five days per week).
Essential Duties
Responsibilities:
• Maintain the Accounts Receivable records to ensure aging is up-to-date, credits and collections are applied, uncollectible amounts are accounted for and misc. differences are cleared
• Perform daily cash management duties including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cash to the accounts receivable sub-ledger
• Prepare analytical and ratio analysis in relation to A/R for management to gain a better understanding of how collection efforts are progressing
• Monitor and collect accounts receivable by contacting clients via telephone, email, and mail
• Build and create key client contact relationships as directed by Guidepost personnel; keep Guidepost personnel informed of all client communication collection efforts
• Coordinate collection strategies with project executives and administrative assistants as directed
• Maintain detailed notes on collection efforts to ensure timely and appropriate follow up actions
• Manage and distribute A/R Aging reports to regional offices and personnel, as required
• Prepare and distribute monthly A/R statements for all customer accounts
• Escalate overdue A/R issues to management’s attention as necessary so that collection efforts can be executed successfully
• Reconcile prepaid customer deposit or retainer accounts to ensure that retainers are collected and applied to open invoices in a timely manner
• Audit and review employee expense reports and timesheets
• Follow-up with employees regarding missing receipts and incomplete information
• Record and submit approved employee expense reports and timesheets to Payroll
• Assist in A/P responsibilities as needed
• Protects organization’s value by keeping information confidential
• Other Accounting duties as assigned
Qualifications
Knowledge and Skills Requirements:
• Three to five years’ experience in accounts receivables
• Accounts Payable experience is a plus
• Bachelor or Associates Degree in Accounting or Business
• Recent Great Plains (Microsoft Dynamics) experience in accounts receivable, general ledger & Collection Management systems or equivalent
• Excellent oral and written communication skills a must (email, phone and in-person)
• Experience with customer service and strong client communication skills
• Strong analytical, research, and problem-solving skills
• Familiarity and experience working in an accounting software programs; experience using Great Plains Dynamics a plus
• Strong skills in Microsoft Office Suite and Outlook; must know how to create and format reports in Excel and Word
• Ability to work with others in a team setting, solve problems, communicate effectively, work efficiently, and independently, manage priorities, and resources effectively
• Detail- oriented including the ability to schedule and meet deadlines
Not ready to apply? Connect with us for general consideration.