This job has expired, please see additional jobs below
Executive Assistant
American Financial Group
Windsor, CT, United States
Job Details - this job has expired, please see similar jobs below
Overview
Be Here. Be Great. Working for a leader in the insurance industry means opportunity for you. Great American Insurance Group, a member of American Financial Group, is a Fortune 500 company consistently recognized as a top place to work. We combine a "small company" culture where your ideas will be heard with "big company" expertise to help you succeed. With over 30 specialty property and casualty operations and a variety of financial services, there are always opportunities here to learn and grow.
Our Fidelity/Crime Division underwrites policies throughout the U.S. for mercantile businesses, financial institutions, and governmental entities. Products include employee dishonesty, forgery, theft, computer fraud and kidnap, ransom and extortion coverage. These coverages are offered for diverse classes of business including specialized industries such as gaming, security guards, check cashers, and program business.
We are currently searching for an Executive Assistant II for the Fidelity/Crime Division.
Responsibilities
• Handles a variety of complex administrative functions and confidential situations in order to increase the time that Senior Officers have available for executive level responsibilities.
◦ Identifies available resources to assist in ensuring that processes are in place to meet the needs of the executive and the business. Participates in developing, implementing, assessing and improving applicable processes and workflows.
◦ Utilizes computer systems and applications to determine, compile and analyze data for decision-making, communications and presentations.
◦ Prepares, receives and responds to moderately complex correspondence (i.e. letters, meeting minutes, customer complaints, etc.), ensuring all outgoing information meets quality standards.
◦ May maintain files (paper and electronic), including highly confidential information as well as legal documentation.
◦ Schedules appointments and makes travel arrangements. Maintains calendars and schedules appointments to ensure adequate time for discussions, efficient flow and to maximize executive’s time.
◦ Assists in the preparation and administration of budget and control activities. Verifies and prepares invoices, expense reports and other expenditures. Ensures vendors receive accurate and timely payment.
• Receives and screens telephone calls and visitors, directing to appropriate individuals when needed. Exercises judgment in meeting the needs of callers and visitors personally whenever possible.
• Plans and executes the logistics for business unit / functional unit meetings and events for employees, customers, etc.
◦ Recommends selection and reserves the facility / location, food and beverage selections, group outings / activities, etc. Negotiates contracts with vendors / service providers.
◦ Ensures arrangements for audio visual equipment, transportation, etc.
◦ Tracks expenses and prepares reports on cost for events.
• Oversees all aspects of multiple projects through completion.
• Serves as an expert knowledge resource on business unit / functional unit and company functional / administrative policies and procedures.
• Builds and maintains strong intra-company relationships and understanding of the divisions, business and organization to accomplish objectives.
• Performs other duties as assigned.
Qualifications
• Minimum of 4-6 years of experience in an administrative support role.
• Associates degree or equivalent work experience.
• Strong proficiency in MS Office, including Word, Excel, PowerPoint and Outlook.
• Familiarity with expense reporting systems.
• Must be organized and able to multi-task.
• Strong verbal and written communication skills.
Not ready to apply? Build your career profile here to connect with us!