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Executive Assistant
Marsh & McLennan Companies
San Francisco, CA, United States
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Description
About Oliver Wyman
Oliver Wyman Actuarial Consulting works with companies to manage property and casualty, life and annuity, and healthcare risks across a broad range of industries. Our firm assists with quantification of risk and loss exposures, and provides advice on external business strategy, internal risk management, implications of mergers and acquisitions, and new product development. We use mathematical and statistical modeling skills to assist our clients in evaluating and addressing risk. We offer solutions so our clients may manage and prepare for the potential financial consequences of uncertain future events. Oliver Wyman Actuarial Consulting is part of Oliver Wyman Group, one of the world’s premier management consulting firms.
Visit our website for more details about Oliver Wyman: www.oliverwyman.com.
Job Overview
Support a group of consultants via in-depth knowledge of administrative procedures and tools. The successful candidate will demonstrate a basic understanding of the business service area, clients, key terms, and service offerings. Administrative assistants handle sensitive information with professionalism and integrity while communicating openly and often among team members and continually strive to promote smooth workflow and ensure client needs are met. Candidate must also possess strong quantitative skills, as work involves financial reporting support and invoicing.
Key Responsibilities
• Prepare monthly financials and revenue accruals
• Generating financial reports and analytics
• Manage the Accounts Payable process
• Assist with invoicing and invoice collection efforts
• Administer project code setup and associated compliance items
• Work with senior consultants on new business proposals, planning and research
• Create graphics and illustrations for reports and presentations
• Provide word-processing and data entry support, including CRM
• Manage production and distribution of client reports
• Handle team scheduling, travel and meeting arrangements
• Prepare expense reports for office leader
• Provide phone coverage for senior level staff
• Schedule candidate interviews
• Onboarding and offboarding employees
• Coordinate holiday cards
• Manage inventory / order miscellaneous office supplies
• Perform a wide variety of administrative duties as required to manage office and assist consultants
• Ensuring adherence to all HR policies and any employment-related legal, regulatory and compliance requirements
• Participating in planning efforts for any team building events or outings
• Troubleshoot any issues that may arise in the office
Qualifications
Skills and Attributes
• Problem solver and strategic thinker – able to work with other teams and staff members effectively to reach a viable solution and goal
• Strong quantitative skills: You are comfortable working in spreadsheets and databases
• Organized: you are committed to ensuring details are addressed professionally
• Detail-oriented: You execute error-free on any task, big or small.
• Adaptable: You have the ability to multitask and prioritize tasks in a fast-paced and ever-changing environment.
• Comfortable working autonomously: You can be proactive and productive with little direction. You’re reliable and feel a strong sense of accountability. You are a solution-based problem solver - you do whatever it takes to figure it out.
• A culture-builder: You know what is needed to build, maintain, and exemplify a strong/fun office culture.
• Comfortable with ambiguity and constant change, possessing a willingness to roll up your sleeves and adopt a “no task too big or too small” attitude.
• Proactive: You anticipate the needs of others, and you enjoy helping people out without first needing to be told to do so. Strong service focus – dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.
• Excellent communicator and negotiator – able to deal effectively with people at all levels across a multicultural environment
• Ability to maintain and respect confidentiality
• Ability to take constructive feedback in stride and incorporate feedback quickly
• Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman
Technical Skills and Desirable Experience
• Excellent Word, PowerPoint, Outlook and Excel skills
• High degree of technical proficiency
• Experience working in a fast-paced environment while partnering with various stakeholders
• Bachelor’s degree and/or three years’ experience working in an administrative, support, or customer service position at a large firm
• Experience in accounting, invoicing or bookkeeping a plus
• Experience working at a large consulting firm a plus
• Salesforce or other CRM experience a plus