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Office Administrator
Hub International Ltd
Denver, CO, United States
Job Details - this job has expired, please see similar jobs below
Working in partnership with the Office Administrator:
• Manage Reception desk/answer phones and direct calls.
• Manage all office administration tasks, including general office and business supply orders, equipment maintenance, maintenance of files and overseeing general office appearance and repair issues.
• Manage incoming and outgoing mail/correspondence on a daily basis.
• Support service staff with printing/preparing client deliverables (e.g. BAGs, proposals).
• Support hiring managers with new hire onboarding and processing; train sales associates on phone and other office systems and programs
• Support hiring managers with additional new hire orientation items, such as ordering business cards, name badges, coordinating parking.
• Coordinate information technology needs of the office in conjunction with IT Site Manager; setting-up computers for training (e.g. laptops in HUB U).
• Manage conference room scheduling.
• Oversee all furniture/facilities/building related issues.
• Interface with external parties/vendors for work or events in our suite.
• Oversee the general cleanliness, good order, and professional appearance/impressions for the office.
• Ensure the common areas (kitchen, conference rooms, front area) are clean, working, and properly scheduled.
• Transaction management of off-site office files to retrieve/destroy as needed/required.
• Provide back-up assistance to office and company staff as needed
Qualifications
• High school diploma or equivalent.
• Experience operating multi-line phone required.
• Must be a master at multi-tasking, with superior prioritization skills and be flexible with changing business needs in a fast paced, team environment.
• Must be tech savvy and able to demonstrate strong computer skills and above average comfort level in windows and web-based environments.
• Strong communication skills, verbal and written.
• Must be comfortable working independently, taking initiative in daily responsibilities and taking ownership of tasks.
• Intermediate to advanced knowledge of Microsoft Outlook, Word, Excel PowerPoint as well as web and social media usage.
• Creative problem solving skills.
• Ability to interact successfully with both internal and external customers at all levels.