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Facilities Coordinator
Intercontinental Exchange
New York, NY, United States
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JOB DESCRIPTION
Intercontinental Exchange is looking for a full time facilities coordinator for our Park Place location.
Duties and Responsibilities
• Responsible for general office appearance
• Conference room maintenance; checking room calendars for meeting schedules. Handle room set up, breakdown and special requests
• Identify and coordinate office repair needs
• Responsible for receiving supply deliveries, maintaining pantry and copy room supply levels, and organization of pantries and copy rooms
• Hands on position including physical components such as moving pieces of office furniture
• Assist with catered breakfast & lunch deliveries- including beverage set ups
• Cover for reception desk
• Assist with execution of employee moves
• Oversee facilities vendors in offices, coordinate access when needed
• Assist with setup of large meetings and events
• Ensure that facilities problems are identified and repaired quickly, will ensure that building management is delivering quality services Daily routine inspections of the premise to determine repair work requirements.
• Responsible to pick-up all outbound USPS mail and FedEx packages and drop-off daily
• Respond to building emergencies as needed
• Ability to work overtime as needed.
• Keep conference rooms tidy and organized
• Taking inventory, ordering supplies/snack foods
• Miscellaneous tasks and special projects as needed
• Role includes lots of walking the space and use of stairs
Knowledge and Experience
• 2+ yrs of facilities experience
• Proactive, forward-thinker, multi-tasker, and problem-solver, whose thinking isn't bounded by 'status quo' but can come up with creative solutions and possibilities, along with having common sense.
• Ability to comfortably lift, push, pull, or drag 50 lbs. or better on a frequent basis.
• Ability to think on your feet and not easily flustered, befuddled, or overwhelmed.
• Extremely organized, efficient, reliable, flexible, and communicative.
• Knowledge of basic computer skills (Microsoft Outlook)
• Excellent people skills and communication skills.
• Strong organizational skills with the ability to prioritize and multi-task.
• Willingness to take initiative and resolve problems.
• Have the ability to be spontaneous and handle last minute tasks.
• Ability to work well independently within a fast paced, dynamic, deadline oriented environment.
• Must be customer service oriented.
• Strong organizational, follow-up, and time management skills.
Core Competencies
Competencies are the skills and behaviors that are critical both to your personal performance and to ICE’s continued success. The core competencies apply to every member of staff working for ICE.
Teamwork
• Offers time and/or assistance to colleagues; is widely regarded and respected as someone to go to for help
• Fosters friendly and cooperative relationships with others; colleagues enjoy working with the
• employee
• Shares knowledge and mentors staff; works to develop others’ knowledge as well as own
• Gives and shares credit as appropriate
• Contributes to recruiting and training efforts of others, including candidate referrals, job interviews and mentoring
• Attends and participates in company and department level functions inside and outside of the office
Problem-Solving & Decision-Making
• Demonstrates an understanding of the urgent nature of our business and the need to proactively find and fix problems quickly and effectively takes ownership and follows through on decisions; doesn’t minimize or forget about problems
• Determines and fixes root causes rather than just treating symptoms
• Applies novel techniques to solve problems that are more ambiguous; challenges long-held beliefs when necessary
• Quickly and effectively identifies alternative solutions and the pros/cons of each; confirms that a proposed solution has no unintended consequences
• Takes steps to mitigate risk
• Consults with colleagues and recommends solutions based on the best interests of customers and shareholders, even when the opinion is unpopular
Communication
• Actively listens and speaks to, not over, others
• Uses clear and constructive language orally and in writing
• Communicates important developments to the relevant and appropriate audiences in a timely and consistent manner
• Asks follow-up questions to ensure all points are understood
• Takes time to objectively listen to all viewpoints before forming an opinion
• Builds consensus among differing views
Professionalism & Integrity
• Makes a positive impression; represents the company well on the phone and in person, including maintaining attire and appearance that is consistent with company image and appropriate for employee’s role
• Models a ‘can-do’ attitude and takes initiative as a self-starter; inspires and motivates others to do the same
• Embraces, rather than resists, additional responsibilities
• Refrains from office gossip; settles rather than creates conflict with and between others
• Exhibits desired work habits including regular office hours and extra hours when necessary while minimizing breaks and non-work related activities
• Adheres to all corporate policies; makes prudent use of company resources
LOCATION NY: New York
FULL TIME / PART TIMEFull time
Intercontinental Exchange
ICE is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, gender identity, national origin or ancestry, age, disability or veteran status, or other protected status.