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Receptionist / Administrative Assistant
Marcum LLP
San Francisco, CA, United States
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We have a great opportunity for a Receptionist/Administrative Assistant for our San Francisco office. We are looking for a team-oriented professional to help manage daily office operations, and excellent organization skills are required.
This position is the “Director of First Impressions” and is responsible for greeting all clients and guests, managing all phone calls, mail and special deliveries, as well as internal catering for meetings and clients.
Responsibilities
• Handle oneself professionally and address the needs of our employees, clients and vendors in a welcoming and professional manner.
• Demonstrate strong organizational and follow-up skills.
• Open and close the office each day on a timely basis and schedule conference rooms.
• Manage all incoming and outgoing mail, including special types of delivery.
• Maintain supplies for mail processing (including conducting an inventory monthly).
• Maintain the supplies and cleanliness in kitchens and the general public space.
• Order, set up and clean up food service for events and snacks/drinks for employee kitchens.
• Accounts Receivable: Post client payments, reconcile client accounts, research and resolve client discrepancies, and Correspond with client and respond to inquires.
Qualifications
• 2-3 years of experience in a large corporate environment.
• High School diploma required. Bachelor’s degree is a plus.
• Proficient knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint) and Internet Explorer.
• Must have basic mathematical skills.
• Must be detail oriented and organized.
• Excellent written and verbal communication skills including the ability to communicate effectively at every level of the organization.
• Excellent customer service skills.
• Ability to multi-task effectively.
Marcum LLP is an Equal Opportunity Employer
Marcum LLP does not discriminate on the basis of race, ancestry, national origin, color, religion, gender, age, marital status, sexual orientation, disability, veteran status, or any other protected classification under the law.