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Facilities Planner/Scheduler
Jones Lang LaSalle
Cambridge, MA, United States
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About JLL
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We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
We’re a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 77,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.
If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!
Planner-Scheduler
The Planner/Scheduler is responsible for providing planning and scheduling support for all maintenance activities. This positon is a Subject Matter Expert (SME) of the Computerized Maintenance Management System (CMMS) and manages all preventative maintenance schedules and asset data in the CMMS. This position will liaise with the maintenance teams and customers to ensure required resources are identified, planned, estimated, organized and scheduled prior to execution for efficient utilization of the maintenance resources. This position will need to work closely with other functions in the business to support business goals. In addition, this individual will have responsibility to ensure applicable business information/work order data is stored and maintained to support business decisions when needed.
Responsibilities
• Reliability & CMMS Management
◦ Lead efforts to improve overall maintenance program effectiveness through continuously improving preventive maintenance strategy
◦ Robust understanding on how to fully utilize a computerized maintenance management system (CMMS).
◦ Develops PM procedure checklists for equipment
◦ Plans maintenance activities and determine PM frequencies on a daily, weekly and monthly basis utilizing CMMS and other tools.
◦ Complies with all account CMMS standards and specifications to ensure database integrity and standardization
◦ Develops CMMS training materials and conducts trainings
• Work Order Management & Planning
◦ Reviews and prioritizes requests, determines activities required for completion of work and sets completion date
◦ Visits job sites for work order clarification, communicates with work order requesters as needed
◦ Coordinates with client representatives to understand their needs and to ensure the work schedule takes account of the downtime windows negotiated with clients, where necessary
◦ Estimates the labor resources required for completion of a WO, estimates and reviews work order bill of materials, non-stock material purchase requisitions and external resources required for completion of WO
◦ Works with Facility Managers (FM) and assigns individuals or groups of individuals as required to complete the work.
• Reporting & Miscellaneous Tasks
◦ Tracks KPI metrics for work completed past due, labor hours, inspections and asset costs
◦ Analyzes metrics from the CMMS to improve uptime and reduce costs and maintain quality data
◦ Assists the Reliability Manager and FM team in various duties
◦ Conducts monthly building audits
◦ Complies with all safety, security and Company policies and procedures.
◦ Creates and runs various work order metrics reports as needed
Qualifications
• Experience as a journeyman engineer level with strong skills in building equipment systems
• 7-10 years experience in maintenance/operations of facilities or utilities with applicable skilled trade requirements.
• Minimum 5 years experience implementing maintenance repair activities in a process and building services environment in the pharmaceutical industry.
• Experience with planning and scheduling of maintenance activities.
• Technical/Vocational high school diploma/equivalent required. Bachelor’s Degree in a relevant engineering discipline is preferred.
• Excellent interpersonal communications skills are required.
• Able to interact with all levels of the organization and outside contractors, architects, and engineers.
• Strong skills in Microsoft Office, specifically Excel
• Familiar with computerized maintenance management systems (CMMS)
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JLL Is an Equal Opportunity Employer
JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at https://jll2.sharepoint.com/CorporatePolicies/HR%20Policies/Equal%20Employment%20Opportunity%20and%20Affirmative%20Action.pdf.
If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at careers@am.jll.com