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Senior Accounts Payable Representative
Robert W. Baird
Milwaukee, WI, United States
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Job Description
The Senior Accounts Payable Rep is responsible for processing various types of accounts payable transactions including data entry of vendor invoices and employee expense reimbursements. This position is also responsible for responding to vendor inquiries and interacting with internal and external clients in responding to inquiries or report requests. We are looking for someone with strong communication skills, the ability to be a great team player and a positive attitude so you can be seen as a leader among the team.
As an Accounts Payable Representative, you will:
• Perform all tasks as assigned by supervisor, including, but not limited to, the following:
• Day-to-day: Responsible for processing semi-weekly and weekly pay cycles for checks and ACHs as well as recording appropriate BETA entries. Process Stop Payments/Voids of outstanding checks. Responsible for adding approvers in Concur as well as regular monthly Concur reporting. Assists Supervisor/Manager with day to day technical/functional issues and resolutions. Codes invoices to accounts and cost centers by analyzing invoice/expense reports. Enter invoices into PeopleSoft to be processed for payment.
• Customer/Client Service: Serves as point of contact for assigned business units. Appropriately handles urgent/last minute payment request in a professional and timely manner. Works with vendors to resolve payment and invoice discrepancies.
• Controls: Verify Tax ID numbers, resolving payment discrepancies, insuring credit is received for outstanding credit, and obtaining W9s and ACH instructions for vendor payments.
• Systems: Interacts with the Finance Systems Team and assists in the testing and implementation of system fixes and enhancements.
• Compliance: Receives, verifies and audits expense reports via Concur to ensure Associates are in compliance with corporate travel policy.
• Special Projects: Actively participates in key team-wide or department-wide initiatives to improve overall performance and support strategic initiatives
What makes this opportunity great:
• Ability to work with a variety of teams and leaders, proving your ability to be flexible and highly adaptable
• Fast paced environment that will enable you to grow as a professional
• Team of associates passionate about achieving great results for clients and the firm while enjoying what we do including giving back to the communities where we live and work
What we look for:
• High School diploma.
• 5+ years’ relevant experience.
• Experience with PeopleSoft Financials a plus.
• Proficiency with Word and Excel.
• Requires a can-do, positive attitude.
• Must be dependable with the ability to follow instructions, respond to management direction and solicit feedback to improve performance.
• Ability to handle highly confidential and sensitive information.
• Strong communication skills both verbal and written, with the ability to communicate with all levels of Associates.
• Ability to multi-task, willingness to learn new skills and ability to adapt to an ever-changing environment.
• Ability to establish and maintain effective working relationships with clients and fellow associates.
• Dedication to providing a high level of client service to internal and external clients.
• Must be detail oriented; have strong and accurate data entry skills and work well within a team environment.
• Possess strong organization and time management skills.
• Ability to deal effectively with tight month end closing process.
• Ability to identify potential issues or errors and make decisions.
Who we are:
For nearly 100 years, Baird has provided high-quality financial advice and services with clients’ best interests in mind. Employee owned and independent, Baird serves individuals, foundations, organizations and municipalities across the country as well as corporations and institutions around the world from more than100 offices in the U.S., Europe and Asia. Baird has more than $200 billion in client assets.
Baird’s Equity Capital Markets group includes 500 professionals in research, institutional sales and trading, and investment banking. Baird is also home to a global private equity group, Baird Capital, that has invested in nearly 300 companies over its history.
As one of the Fortune 100 Best Companies to Work For since 2004, Baird attracts many of the financial service industry’s leading and most experienced professionals as well as top talent from the nation’s finest universities. From day one, our new associates benefit from collaborative, mentoring relationships, often interacting with senior executives at the companies we cover and getting to know our best institutional clients. The result is a truly enriching experience that provides opportunities to build your existing skills and develop a keen understanding of the industry. Discover a firm with a vested interest in your professional future. To learn more about Baird’s culture, click here.
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