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Controller
O'Connor Davies, LLP
United States, CA, United States
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Overview
Our Client, a Prep School in NYC, is seeking a Controller to join their team.
The primary objective of this position is to oversee the financial operations, process payroll, coordinate benefits and human resources for the Prep School. The ideal candidate will coordinate all financial operations including accounting, compliance, and reporting.
Essential Duties
Essential Duties
• Ensures that all “customers” of the Finance Office are treated in a service-oriented manner.
• Supervises the activities of accounts payable, accounts receivable, cash receipts, and fixed asset reporting. Analyzes, recommends and implements appropriate policies.
• Prepares monthly operating budget vs. actual financial reports for domain heads and senior administration. Monitors domain’s budget performance and provides forecasts of year-end performance.
• Provides timely budgetary information to the Founder and domain heads to manage and maximize the School’s resources.
• Provides reporting to the Board of Trustees, governmental agencies, banks, creditors, senior administration and others.
• Performs and maintains all aspects of cash management.
• Maintains relationships with financial institutions in conjunction with the School’s banking and investment relationships, overseeing funds are utilized and invested in accordance with the policies and strategies established by the Finance Committee of the Board of Trustees.
• Plans, oversees and facilitates the annual audits. Keeps current on reporting changes of the Financial Accounting Standards Board (FASB). Informs senior administration of pronouncements that may have a material effect upon the School so that policies may be revised where necessary.
• Analyzes internal control systems and maintains effective controls over financial data. Maintains property, plant and equipment records and control over disposals, transfers and trade-ins.
• Manages pension reporting and compliance (Form 5500, plan updates and amendments, etc.).
• Assures that restricted gifts income is utilized in accordance with donor directives and maintains the integrity of funds. Supervises the accounting for restricted gifts.
• Coordinate and reconcile financial data and reporting between departments: Admissions and Development/Fundraising.
• Receives and inputs new employee personnel information and ongoing employee status/pay changes.
• Manages the relationship with ADP in servicing the payroll – transmission of data, corrections, inquiries about individual payroll transactions, obtaining W-2’s and so forth.
• Remits TIAA-CREF employee and employer contributions to TIAA-CREF and prepares allocation to Accounts Payable for recording in general ledger, each pay period.
• Coordinate/transfer funds transfer for payroll and pension payments, each pay period.
• Sets up and maintains Flexible Spending Accounts (FSA) for employees which includes processing the payroll deduction, goal limits for the calendar year.
• Maintains School census, updates changes as necessary.
• Keeps current on any changes to ADP software or the manner in which information is to be processed.
• Reviews ADP billings for payroll processing and security screenings.
• Coordinates benefit enrollment for new employees and the annual open enrollment period for current employees.
• Provides benefit orientation to new employees, both one-on-one and in group settings.
• Assists employees with inquiries about medical claims or potential claims. Provides counsel to employees on matters of impending short-term/long term disability.
• Is the liaison to the insurance carriers to clarify coverages, monitor the progress on complex employee claims, in maintaining supplies of plan descriptions and other briefing materials.
• Assists in preparing and distributing general written notifications about plan changes and in producing periodic employee benefits statements.
• Reviews, reconciles and monitors carrier billings for accuracy, communicating with vendor representatives, as necessary, to update the enrollment rosters. Submits billings for payment according to established procedures.
• Assists in the exit processing of employees, providing final information about plan terminations and issuing COBRA letters, as required.
• Review the assessment of new benefits product; provides input to plan enhancements.
• Advises Administration on issues paid Leave programs.
• Reports and files required paperwork for all Workers’ Compensation and Disability claims. Monitors claim status as required.
• Calculates year-end Leave liability for Audited Financial Statements.
Qualifications
Skills/Knowledge
• Accurately compute numbers.
• Analyze and interpret financial data.
• Use a personal computer (Word, Excel, Power Point, and Web based applications and internet tools).
• Use of Intacct system.
• Comprehend, create, and carry out instructions furnished in written and/or oral form.
• Problem solve/troubleshoot.
• Prepare budgets and exercise fiscal management. Knowledge of financial/business analysis techniques.
• Write comprehensive reports, letters and/or memos to be distributed to both internal and external audiences.
• Relocate from one physical space to another throughout the course of the day as well as attend off site meetings.
• Read, analyze, develop and interpret documents in English.
• Speak effectively before groups and/or employees of the organization.
• Engage in team work and work cooperatively with others.