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Executive Assistant
Caliber Home Loans
Coppell, TX, United States
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External Description
Caliber Home Loans, Inc. is one of the nation's fastest-growing mortgage lenders. We didn't move into the fast lane because of clever marketing campaigns or flashy television ads -- our talented employees worked hard to help us rise to the top of our industry.
Here at Caliber, we've replaced the stereotypical corporate culture with a casual "dress for your day" work atmosphere that promotes creativity and a collaborative environment that allows our team members to thrive.
POSITION SUMMARY
The Executive Assistant IIcompletes a broad variety of tasks for the CEO, including: managing an extremely active calendar; arranging complex and detailed travel plans, itineraries, and agendas; proactively compiling documents for travel-related meetings; and providing assistance for personal and private matters as needed to support the success and effectiveness of the CEO. He or she must handle matters expeditiously, proactively, and with great follow-through to successful completion, often with deadline pressures. The ideal candidate will be available for immediate CEO support from 6am to 10pm CST Monday through Friday via email, cell phone, or text message, as well as within one hour of request from 8am to 9pm CST on weekends and holidays.
RESPONSIBILITIES
• Plan, coordinate, and ensure the CEO's complex schedule is followed and respected
• Act as a gatekeeper for appropriate access to the CEO's time and office
• Coordinate engagements and communications on behalf of the CEO with executives, investors, regulators, media, etc., based on CEO priorities, with direction from the Chief of Staff
• Research, prioritize, and follow up on incoming issues and concerns
• Facilitate smooth communication between the CEO's office and internal teams, while demonstrating leadership to maintain credibility, trust, and support with executive leadership team
• Partner closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, with follow-up in an appropriate and timely manner
• Draft acknowledgement letters, presentations, and other materials which facilitate the CEO's ability to effectively lead the company
• Complete special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, and making last minute adjustments
• Manage sensitive information and personal matters as needed, including personal correspondence, doctor's visits, family travel, event planning, and estate management with a high level of discretion and organization
• Direct the duties of the Executive Assistant (Secondary) to ensure the CEO receives appropriate and adequate support throughout the week, during weekends, and on holidays
QUALIFICATIONS
• 7+ years of Executive Assistant experience supporting a C Level Executive, possessing the following attributes:
◦ Discretion and trustworthiness
◦ Tact and diplomacy
◦ Adaptability and positivity
◦ The ability to work well under pressure and with strict deadlines
◦ Strong organizational skills, along with the ability to multitask
◦ High degree of professionalism
◦ Strong communications skills, with exceptional attention to detail
• Knowledge of standard software packages and the ability to learn company-specific software as needed
Our employees demonstrate the Caliber Ways of Work (WOWS) every day through:
• Collaborating Contagiously
• Caring Fiercely
• Doing the Right Thing
• Leading Thoughtfully
Caliber benefits and perks will WOW you!
Our benefits package includes: comprehensive medical, dental, and vision insurance, short-term and long-term disability, 401(k),10 employer paid holidays, as well as numerous employee discount programs.
We are proud to be a military friendly employer, and provide paid leave during military assignments for employees who serve in the Guard or Reserve.
Employees who work at our Coppell headquarters experience additional perks that include: standing desks, complementary coffee and tea stations, an on-site gym and activities center with ping-pong and pool tables, and an in-house café.
Caliber is an equal opportunity employer.