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Administrative Assistant
Ameriprise Financial
Leverett, MA, United States
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Job Description
Responsibilities include: schedule meetings/conferences, prepare presentations, internal communications, travel arrangements, expense reports and invoices, and coordinate department programs, offsites, special events or conferences. Respond to ad hoc requests, manage small business-as-usual tasks such as filing, copying, researching printer problems, and/or managing a conference call.
Responsibilities
• With direction from leader, manage calendar and meeting prioritization. Schedule meetings and/or conference calls by interacting with internal partners and/or external clients/partners to coordinate calendars, accommodations, meeting materials and supplies.
• Prepare expense reports, invoices, presentations, internal communication, travel arrangements, and other miscellaneous reports.
• Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), offsites, and special events or conferences.
• Respond to ad hoc requests, manage tasks including filing, copying, responding to problems with printers, etc., and/or participate in projects representing the team (researching issues or questions about policies or practices, managing a conference call, etc.)
Required Qualifications
• Associate Degree or equivalent.
• 1-3 years of relevant experience.
• Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Lotus Notes, Ariba Buyer, XMS, Concur, etc.)
• Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people.
• Ability to anticipate needs and make independent judgments given limited availability of leader.
• Ability to exercise discretion due to accessing and handling sensitive information.
About Our Company
With the right company, life can be brilliant. At Ameriprise, we’re not just in the business of managing our clients’ finances — we also help our advisors and employees reach their true potential, too. Be part of an inclusive, collaborative culture that rewards you for your contributions and work with other talented individuals who share your passion for doing great work. You’ll also have plenty of opportunities to make your mark at the office and a difference in your community. So if you're talented, driven and want to work for a strong ethical company that cares, take the next step to create a brilliant career at Ameriprise Financial.