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Executive Coord Senior
Freddie Mac
Mc Lean, VA, United States
Job Details - this job has expired, please see similar jobs below
Position Overview
The Executive Coordinator Senior role will mainly support a Management Committee member - Senior Vice President (SVP), Risk & Finance Strategic Operations (RFSO) in the Finance Division at Freddie Mac. The role will also provide administrative support to other VPs and the Directors within this group. The position will support team members who are responsible for various Finance / Risk activities including but not limited to Financial Planning & Analysis, Risk/Finance Analysis and Investor Relations, Risk & Finance Transformation, Board and Senior management reporting, corporate insurance, and financial analytics.
Responsibilities include
• Act as key contact for the scheduling of meetings and events with internal/external customers for the SVP and other VPs, including prioritizing meeting requests, resolving scheduling conflicts in an efficient manner and securing meeting space.
• Exercise discretion and judgment in managing executives’ calendars to ensure their time is effectively used
• Coordinate with business areas to provide timely and accurate information necessary for the senior executive to be appropriately prepared for corporate and stakeholder meetings/events including board reporting
• Exercise good judgment in a variety of situations and manage multiple demands in a fast-paced and constantly changing environment
• Establish and manage office protocol ensuring that administrative practices support the corporate mission, strategy goals and activities
• Managing calendar entries; assisting in the planning and scheduling of team events, training & learning sessions, and business meetings
• Screening in-coming phone calls; includes responding to inquiries and re-directing as appropriate
• Provide telephone coverage for SVP and coordinate – with other department admins - that his phone is covered at all times
• Maintaining office supplies as needed
• Arranging travel logistics as needed
• Processing and tracking expense reports, check requisitions, purchase orders and contract renewals
• Navigating the company’s internal resources to obtain services and resolve issues in a timely manner
• Managing employee access to shared directories and ensuring technology requests are fulfilled accurately
• Preparing correspondence, presentation materials, communications, and reports as needed
• Coordinate any departmental communication with SVP RFSO and Communications Specialist
• Creating and maintaining files of key documents
• Catering planning & ordering as needed
• Submitting all requests relating to the building environment (offices, department areas, copy rooms, and pantries). This includes lights/HVAC request (evening, weekend during the quarterly close)
• Scanning for the Risk & Finance Strategic Operations (RFSO) team
• Maintaining departmental staff lists
• Coordinating RFSO space needs with Division space coordinator in HQ3
• Onboarding RFSO’s new employees
• Providing administrative back up support for other Division admins as needed
Qualifications
• Minimum of 5 years of experience in an executive assistant role and a thorough knowledge of company operations
• Bachelor Degree in Secretarial Science, Business Administration or related discipline or and equivalent combination of education and experience from which comparable knowledge and skills may be obtained.
• Advanced level of experience with MS Office (Excel, Word, PowerPoint & Visio) & SharePoint
Preferred Skills
• Ability to multi-task and work within deadlines
• Ability to work under pressure and handle multiple tasks concurrently in a fast-paced environment
• Excellent oral and written communications skills
• Strong organizational skills and attention to detail
• Tact, diplomacy and ability to handle confidential matters with discretion
• Team player who collaborates effectively and proactively with peers
Closing Statement
Today, Freddie Mac makes home possible for one in four home borrowers and is one of the largest sources of financing for multifamily housing. Join our smart, creative and dedicated team and you’ll do important work for the housing finance system and make a difference in the lives of others. Freddie Mac is an equal opportunity and top diversity employer. EOE, M/F/D/V.