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Executive Assistant
Marsh & McLennan Companies
New York, NY, United States
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Description
As an Executive Assistant in the Legal, Compliance and Public Affairs (LCPA) department, the individual will be responsible for confidential and time sensitive material, as well as responsible for preparing routine and advanced correspondence including letters, memoranda, and reports. This role will initially support LCPA colleagues responsible for Mercer data privacy compliance, Marsh & McLennan Agency compliance, Competition law and compliance and complex vendor and procurement contracting; however, assistants within LCPA may be reassigned depending on the needs of the department.
Essential Functions and Duties:
• Prepares reports and correspondence by transcribing notes and taking dictation
• Maintains correspondence and data files, often confidential in nature
• Acts as a central contact person for manager during his/her absence
• Makes travel, appointment, and meeting arrangements
• Takes and relays telephone messages
• Proofreads and edits documents with red-lining
• Prepares expense accounts
• Conducts research, compiles and types reports
• Makes copies of correspondence or other printed materials
• Prepares outgoing mail and correspondence, including e-mail and faxes
• Composes correspondence independently
• May order and maintain supplies and arrange for equipment maintenance
• Coordinates, manages and maintains calendar
• Takes on additional responsibilities, as required or assigned
Qualifications
• High School Diploma required; AA Degree or BA Degree preferred
• 3-5 years of administrative assistant experience, preferably in a consulting environment or professional service industry
• Proficiency in Microsoft Office, with demonstrated expertise in Word, Excel and PowerPoint
• Exceptional interpersonal, organizational, business communication and time management skills
• Strong attention to detail and follow-up skills
• Ability to work well under pressure, multi-task, and work efficiently against deadlines
• Demonstrated problem solving capabilities
• Excellent oral and written communication skills
Marsh & McLennan Companies is a global professional services firm providing advice and solutions in the areas of risk, strategy and human capital. It is the parent company of a number of the world’s leading risk experts and specialty consultants, including Marsh, the insurance broker and risk advisor; Guy Carpenter, the risk and reinsurance specialist; Mercer, the provider of HR and related financial advice and services; and Oliver Wyman, the management consultancy. With over 50,000 employees worldwide and annual revenue of approximately $10 billion, Marsh & McLennan Companies provides analysis, advice and transactional capabilities to clients in more than 100 countries. Its stock (ticker symbol: MMC) is listed on the New York, Chicago and London stock exchanges.
Marsh & McLennan Companies Corporate serves as an internal business function providing infrastructure and operational services to our family of companies. Through a shared vision and best practices, we provide efficient and sustainable solutions to meet internal customer business needs. We are looking for talented and motivated individuals to join our team!