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Senior Administrative Assistant
Bank of the West
San Francisco, CA, United States
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Description
What sets Bank of the West apart from other banks is our team members–they embody the optimistic spirit of the West. There is a spirit here that drives us to do more. Our team of more than 10,000 employees is vital to the success of our Bank. They reflect our modern western values—straightforward, entrepreneurial and optimistic. We seek to create a corporate culture that fosters and rewards excellence, encourages creative thinking and respects diversity – an environment where team members are engaged, supportive of one another and enthusiastic about serving our customers. Bank of the West offers the stability of a company that has a 135 year history and is part of BNP Paribas, a European leader in global banking and financial services and one of the 6 strongest banks in the world. We offer opportunities across our diverse business lines – Retail Banking, Commercial Banking, National Finance, and Wealth Management.
Senior Administrative Assistant– Corporate Security
Job Description Summary
The Bank of the West Corporate Security team is looking for a motivated, self-driven, sharp individual to support the Chief Security Officer and team from an administrative and operational standpoint. Responsible for primarily performing advanced, complex, diverse, and confidential administrative support duties and secondarily performing secretarial support duties to senior executives. As needed, will also be responsible for performing project support, meeting agenda planning and coordination, maintaining Security records and various inventories, etc. Position Requires thorough knowledge of unit practices, policies, programs, business, and organization of the bank. Must demonstrate tact, diplomacy, discretion, independent judgment, and initiative on assignments and communications of a highly sensitive nature. May handle personal business matters for senior executives to allow the senior executives to concentrate their efforts on managing of the bank’s business. The ideal candidate will have interest in growing within the Security and Risk Management landscape and may have prior experience working with Security, IT, and/or Risk organizations.
Essential Job Functions
• Ensures deadlines are met and follows up on pending matters. Processes and maintains information of a highly complex and confidential nature dealing with issues of substantial importance to the Business.
• Compiles data from various sources/systems. Prepares correspondence, reports, memoranda, special projects, technical papers, and related materials for unit staff.
• Determines appropriate data to include in responses to information requests. Reviews compiled statistics and gathers, analyzes and summarizes data for projects and reports, prepares the materials, and determines method of presentation. Furnishes and obtains information from other senior officers or outside clients and/or contacts.
• Controls screening telephone calls, mail, and visitors directed to the Business or Business Leader. Advises callers, takes messages, and answers questions relating to the unit's function. Interacts with Company clients to schedule appointments, answer questions, and resolve moderately complex issues. May act as information source for the unit.
• Prepares letters and memoranda from thorough knowledge of Company's policies, procedures, and functions. Initiates responses to correspondence for senior executive or own signature.
• Schedules and coordinates meetings and facilities which may include travel and lodging arrangements.
• Orders office supplies. Prepares and processes unit purchase requisitions and vendor invoices.
• Organizes and maintains files, correspondence, records, and other documents.
• May take minutes of meetings and maintains the final records of the meetings.
• Aids with various event coordination and planning.
• Performs other duties as assigned.
Qualifications
Required Experience
• High School Degree - Required
• Associates in Business or a related field - Preferred
• Bachelors in Business or a related field - Preferred
• Requires 2-3 years of minimum experience. May require vocational or technical education in addition to prior work experience
Equal Employment Opportunity Policy
Bank of the West is an Equal Opportunity employer and proud to provide equal employment opportunity to all job seekers without regard to any status protected by applicable law. Bank of the West is also an Affirmative Action employer - Minority / Female / Disabled / Veteran.
Bank of the West will consider for employment qualified applicants with criminal histories pursuant to the San Francisco Fair Chance Ordinance subject to the requirements of all state and federal laws and regulations.