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Office Administrator
Ability Network
Tampa, FL, United States
Job Details - this job has expired, please see similar jobs below
Overview
The Office Administrator is responsible for planning and managing the office services for the local ABILITY office. Responsibilities include records and information management, facilities maintenance and support, vendor operations, and other office support services.
Responsibilities
Establish positive first impressions and greets guests to ensure effective in-person, telephone and e-mail communications both internally and externally
Collaborates with HR and IT departments to facilitate the new hire onboarding process for the local office
New hire setup which includes workstation arrangement, nameplate and supplies
Act as liaison with local property and building management for office repairs and maintenance
Research and request quotes from vendors as needed
Maintain office seating chart
Order, distribute and store supplies
Monitor the office to ensure that it remains safe, secure, and well- maintained
Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.) Insures proper security measures are followed by employees, vendors and guests when accessing office suite
Leads the local Safety Team
Oversee the maintenance and repair of office machinery and equipment
May prepare, sort, meter and distribute mail, receive deliveries and create Fed-Ex labels
Provides back-up support to Administrative team as needed
Participates in special projects as needed
Other duties as requested and/or determined
Qualifications
High School Diploma, College degree preferred
3 plus years of experience in Office or Administrative Support
Proficient in Microsoft Office suite
Excellent customer service skills
Excellent verbal and written communications skills
Excellent time management skills
Self-motivated with strong organizational/prioritization skills
Ability to multi-task with close attention to detail
Proven ability to work effectively under pressure & meet deadlines
Travel: 0%