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Associate, Occupancy Planning
Jones Lang LaSalle
Boston, MA, United States
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Reporting
• Compile Quarterly Report Data
• Field Verify Occupancy Planning Data
• Reports, plans and spreadsheets required to support the planning organization for its internal processes or to facilitate decision-making by departments on a campus or within a building; and
• Churn reports by department and building.
Communication
Interaction
To ensure accurate reporting of information, and foster critical relationships between various individuals and organizations, communication channels will exist with:
• Department Managers and/or Administrative Assistants to collect seating assignments;
• Move Coordinator (Move Project Manager) to monitor the progress of a project move; and
• Occupancy Planner to review and resolve campus / building-specific forecasts, needs, concerns, and issues.
Operations
• Coordinates with Facility Management to document the actual occupancy of a department after a project move is complete;
• Manages Work Order In Box
• Participates in Audits (including seat assignments, occupancy, vacancy, labs & equipment)
• Conduct Dark Space Studies
• Incorporates churn-related information (M-A-Cs completed by Facility Management) into the planning database;
• Assists Occupancy Planner in planning-related initiatives and project move planning;
• Provides occupancy information to appropriate parties while participating in project move meetings; and
Organizational
• Proactively manage smaller work streams during client engagements
Client Management
• Support Occupancy Planning by assisting in the development of project process, tools, and client deliverables that will be included in best practices.
• Support senior leadership with preparation and as-needed assistance with major Corporate Solutions account pitches or proposals.
• Any and all other duties and tasks assigned.
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