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Administrative Assistant
Jones Lang LaSalle
Kenilworth, NJ, United States
Job Details - this job has expired, please see similar jobs below
Performs administrative and office support activities for multiple manager and director level individuals. Duties may include fielding telephone calls, receiving and directing visitors, document processing, creating spreadsheets and presentations, and filing. Position is also responsible for entry as directed for items such as travel, expense reports and meeting coordination.
Job Responsibilities
Area of Responsibility
Key Elements and Essential Tasks
Time Spent on Task
Calendar and Travel Management
• Maintain calendar and secure travel arrangements as directed.
Less than 20%
X
20% - 40%
40% - 60%
60% or greater
Typing, File and Information Management
• Organize files as directed and maintain directory of stored files.
• Provide administrative support to create, modify or finalize documents as directed.
• Send documents via mail, UPS or FedEx.
Less than 20%
x20% - 40%
40% - 60%
60% or greater
Meeting Management
• Book rooms as directed for meetings.
• Submit food requests for meetings.
xLess than 20%
20% - 40%
40% - 60%
60% or greater
Expense Management
• Order supplies and submit equipment requests.
• Process expense reimbursement requests and allocate cost as directed.
xLess than 20%
20% - 40%
40% - 60%
60% or greater
Communications Management
• Organize incoming communications and distribute as directed.
xLess than 20%
20% - 40%
40% - 60%
60% or greater
• Any and all other duties and tasks assigned.
Knowledge, Skills & Abilities
MINIMUM REQUIRED
PREFERRED
Education/training
• 0 to 4 years
• 1-2 years direct experience in a support function role
Skills and knowledge
• Microsoft office including Outlook
• Microsoft office
Other abilities
• Professional Demeanor
JLL is an equal opportunity employer and committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity for all, without regard to race, color, religion, creed, age, sex, pregnancy, family responsibility (e.g. child care, elder care), national origin or ancestry, citizenship, marital status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The EEO is the Law poster is available here http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf.
The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business. Equal employment opportunity will be extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, promotion, transfer, training, discipline, layoff, recall and termination.
If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at careers@am.jll.com or call: 866-580-7421
#LI
JLL Is an Equal Opportunity Employer
JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at https://jll2.sharepoint.com/CorporatePolicies/HR%20Policies/Equal%20Employment%20Opportunity%20and%20Affirmative%20Action.pdf.
If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at careers@am.jll.com