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Executive Assistant, Investment Banking Group
BGC Partners Inc
New York, NY, United States
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Cantor Fitzgerald: Executive Assistant, Investment Banking Group
The firm is searching for an Executive Assistant to support 1-3 Managing Directors within the Investment Banking group. The main responsibilities of the role include managing expense reports, scheduling, adhoc reporting, and having a proactive mindset in order to help stay steps ahead of business needs. We are looking for a team player with a great attitude.
Candidates should be effective and detail-oriented communicators.
The Executive Assistant will handle details of confidential and critical nature and collect and prepare information for use in discussions/meetings of executive staff.
The ideal candidate will have a business/financial services background.
Responsibilities:
• Provide general administrative support, which includes but not limited to creating, maintaining and editing documents, spreadsheets, files, and presentations
• Calendar management utilizing Microsoft Outlook; must be flexible with last minute schedule changes and urgent meeting requests
• Maintain a professional rapport with staff, coworkers, and clients.
• Heavy telephone calls from both internal and external sources; handle routine items
• Track action items and deliverables for the executives and proactively schedule the time required to address them
• Works on special assignments that may be complex in nature where judgment and initiative are required in resolving problems and making recommendations
• Coordinate meetings, including ordering meals, arranging travel, meeting room preparation, invitations, etc.
• Monitoring and addressing critical e-mail correspondence and preparing expense reports
• Schedule, prepare and attend internal meetings to include preparing agendas and follow up action items for meetings
• Prepare and maintain presentations and reporting materials
• Perform special projects as assigned by the executives
• Facilitate visits from vendors, customers and key executives
• Demonstrate the ability to handle multiple tasks with little or no supervision
• Perform personal assistant duties as required by the executives
• Responsible for directing and coordinating office services and related activities
• Responsible for arranging internal office moves
• Oversee inventory and order office materials
Desired Skills and Experience:
• 1-3 years’ experience working as an executive assistant
• Ability to interface well with all levels of employees in a highly professional and friendly manner
• Must be a team player
• Must have experience in a highly corporate environment in terms of dress and demeanor
• Possess a high degree of proficiency with MS Office products including Word, Excel and Outlook
• Must be able to maintain the highest level of confidentiality
• Ability to meet designated deadlines and work effectively in a pressurized environment