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Investment Banking Division, Executive Assistant, Sydney
Goldman Sachs
Sydney, , Australia
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Job Summary & Responsibilities
Proactive, solution oriented, support to a team of investment bankers, providing quality, timely and well organized administration
support and services. Assisting with project work when required. The role works closely with other EAs and the Office Manager.
Continuously add value to the team and client relationships.
Responsibilities:
• Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences.
Maintain team diaries and contacts
• Telephone answering is a priority – accurate and prompt messages and assistance
• Travel – book flights and accommodation for team, including knowledge and awareness of bankers, relevant client activities and
travel policy guidelines
• Expenses – accurately complete expense reports for team of bankers each month
• Assisting bankers – general administration tasks, source and collate research information, news runs and project materials as
required.
• Coordinate couriers and outgoing mail, distribute incoming mail
• General administration, including document production (Word) when required; ad hoc project work
• Client entertainment – organize ad hoc lunches, dinners; work with Events Manager and bankers to invite clients to GS events
• Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during
lunch hours and other absences.
• Build and maintain relationships with staff in offshore offices
Basic Qualifications
The successful candidate will have at least five years of corporate experience, ideally with an investment bank or within the
financial services industry
• Must be able to work proactively in a fast-paced and demanding environment and have the ability to prioritize a busy workload
• Highly organized with strong attention to detail and an ability to manage multiple tasks and deliver quality results
• Exhibit highest standards of professionalism and maturity and the ability to bring ideas and experience to tasks
• Excellent communication/interpersonal skills – able to interact at all levels
• Proactive, punctual, reliable and a team player, together with a willingness to help other members of the EA team
• Business acumen and financial awareness
• Fast and accurate keyboard skills
• Advanced Outlook skills required – for contacts maintenance and diary scheduling, including time zones. Advanced skills in Word
including mail merge and long, complex documents. Intermediate Excel skills for general reporting and register maintenance