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Temp Admin Assistant
First Republic Bank
Palo Alto, CA, United States
Job Details - this job has expired, please see similar jobs below
Overview
To provide administrative support to the Sand Hill Business Banking team while coordinating all client events for the Sand Hill office.
Responsibilities
• Maintain Senior Managing Director calendars, including but not limited to; heavy scheduling, sending invitations, and arranging meeting space/video conference.
• Maintain and process expense receipts and reports on a monthly basis at a minimum.
• Manage all logistics for external and internal events within the Sand Hill Business Banking team while working closely with Marketing.
• Assist in project management related to sales and relationship development opportunities
• Responsible for answering telephones and transferring as appropriate; taking messages; and/or assisting directly when necessary.
• Perform general clerical duties including, but not limited to, photocopying, faxing, scanning, mailing, filing, uploading documentation to proper sources including shared networks and/or programs. Utilize FedEx; UPS; and US Postal Service as appropriate.
• Greet clients, prospects and visitors. Direct and accompany to appropriate conference rooms. Coordinate meetings and conferences, including ordering food, and setting up and taking down the room.
• Make all travel arrangements for Business Bankers (air; rail; hotel; car service, etc.).
• Assist Team as necessary with document preparation, including editing, formatting and distribution of documents.
• Assist with project based work, including research as appropriate and directed.
• Assist with mailings through Mail Merge and creating labels.
• Expected overtime due to event coverage, or client and project needs.
• Other duties and responsibilities as may be assigned.
Qualifications
Ideal candidate should have/be:
• High School Diploma or Equivalent.
• 3 - 5 years of admin experience.
• Proficient in Concur, Word, Excel, and PowerPoint.
• Ability to work well individually and with the team.
• Excellent verbal and written communication skills.
• Energetic, professional, approachable and entrepreneurial.
• Social Media knowledge. (Facebook, LinkedIn, Twitter etc.)
• Handle sensitive information with high confidentiality.
• Excellent intuition and judgement.
• Enjoy working closely with other colleagues.
• Align well with First Republic Bank values.
• Ability to prioritize multiple duties and responsibilities.
• Ability to work well under pressure in a fast paced environment.
• Must be detail oriented and highly organized.