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Executive Assistant
Global Brands Group
Boulder, CO, United States
Job Details - this job has expired, please see similar jobs below
Executive Assistant-Spyder
Specific Responsibilities
• Manage the Executive's calendars and appointments
• Schedule and organize meetings, travel arrangements, conferences, etc.
• Conduct research to identify most appropriate locations and pricing and manage all details pertaining to reservations and itineraries
• Coordinate and plan luncheons and other events
• Prepare agendas, distribute information or invitations and may assist with set-up of the facilities
• Organizing, preparing, and prioritizing correspondence
• Answer telephone calls for Executive
• Take messages and respond to calls in a timely manner
• Take and transcribe dictation, and compose and prepare confidential correspondence, memos, business plans, etc.
• Proofread copy for spelling, grammar, and layout and makes appropriate changes
• Responsible for accuracy and clarity of final copy
• Open and distribute mail and determine level of priority
• Respond to routine mail and e-mail for Executives and other external correspondence when necessary
• Prepare and modify visual presentations
• Perform various administrative/clerical duties such as maintaining supplies, tracking use of company's sporting event tickets, updating directories, placing gift orders for VIP clients, faxing, copying, and filing
• Perform other duties related to supporting Executives as requested
• Assist Executives with preparation for meetings
• Attend certain meetings and records, transcribes, and distributes meeting minutes within appropriate time frames
• Assist Executives with following up on action items from meetings
• Prepare various sales and business reports from database system
Skills and Requirements
• College degree preferred but will accept someone with equivalent work experience.
• Proficiency in Word, Excel, PowerPoint and Lotus Notes.
• Excellent organizational, meeting planning coordination and project management skills.
• Organized, independent, and self-motivated with a team player attitude.