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Administrative Assistant
Levi's
San Francisco, CA, United States
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Administrative Assistant - Dockers Merchandising and Design
JOB DESCRIPTION
We are searching for an experienced, reliable and task-oriented Administrative Assistant. The Administrative Assistant will work directly with the VP of Merchandising and the VP of Design for the Dockers® Brand and will be responsible for performing all administrative duties in support of these leaders. This is a fast-paced, fun, entrepreneurial role and the ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join our growing company with our fastest growing brands and participate in the creative side of building apparel! Main duties include scheduling meetings, making travel arrangements, calendar management, communicating with the organization on behalf of the VPs and keeping the VPs organized and prepared. To be successful in this role, you should be a motivated problem-solver who is proactive, great at meeting deadlines and someone who communicates effectively. Our ideal candidate also has previous experience as an AA and is familiar with office management technologies.
• Help VPs manage and prioritize time, activities and teams
• Communicate on behalf of the VPs
• Problem solve and mitigate conflict in calendar, meetings and travel
• Arrange travel, create itineraries and agendas, book accommodations and transportation to and from meetings, as appropriate. Evaluate any potential issues and develop a contingency plan as needed
• Update Challenger Brands Leadership team, peers and direct reports on travel calendar monthly
• Prepare expense reports promptly and accurately
• Schedule and coordinate meetings including arrangements for facilities, logistics, and other accommodations; communicate arrangements to executive and other participants, as appropriate
• Manage key Go to Market activities
• Completes project and special assignments; make independent decisions, as appropriate, when handling details and projects that are highly confidential and time sensitive
• Initiate process improvements related to administrative responsibilities
• Prepare documentation, presentation materials, reports, charts, and spreadsheets
• Transfer, compile, and touch-up PowerPoint presentations
• Represents our brand both internally and externally as key point of communication
• Manage team activities, reservations and events
• Act as liaison to other corporate groups and leadership team
• Support development of budgets; track & report back to leaders monthly on status versus plan
• Process & follow up on payment requests
• Manage timecards and internal HR systems
• May travel infrequently, as required
Basic Qualifications
• Bachelor's degree (7+ years of combined college education and work experience may be substituted for a degree)
• Minimum 5+ years’ experience providing administrative support with minimal guidance
• Expert knowledge and proficiency with MS Office applications including Word, Excel, PowerPoint, and Outlook
Additional Qualifications
• The VPs are responsible for the global business and travel internationally often. Assistance during odd hours and weekends will be needed
• Positive attitude and demeanor
• Excellent discretion, judgment, tact and diplomacy
Broad and comprehensive experience, skill and knowledge of business operations, policies and practices
• Demonstrated ability to manage multiple priorities and shifting demands while being detail oriented
• Ability to produce highly accurate work is essential, as are exceptional written and verbal communication skills
• Strong professional problem solver, demonstrating initiative and the responsiveness required in dealing with senior level corporate matters
• Strong technological skills
LOCATION
1155 Battery St. San Francisco, CA, 94111
FULL TIME/PART TIME
Full time