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Administrative Assistant
Kate Spade New York
New York, NY, United States
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Overview
Crisp color, graphic prints and playful sophistication are the hallmarks of kate spade new york. From handbags to clothing and décor, our exuberant approach to the everyday encourages personal style with a dash of incandescent charm. We call it living colorfully.
As a member of the Tapestry family, we are part of a global house of brands that has unwavering optimism and is committed to being innovative and wholly inclusive.
Responsibilities
Primary Purpose:
Kate spade is seeking an Administrative Assistant to support two senior level executive as well as other team members as needed. The Administrative Assistant must work proactively and have the ability to work on multiple projects simultaneously. This person must be able to work well with individuals of all levels and be able to create positive working relationships with both employees and external vendors. Our ideal candidate is solutions oriented, creative, and takes pride in providing support to the senior executive and team as needed.
The successful individual will leverage their proficiency in Administration to...
• Maintain outlook calendar to ensure efficient use of time
• Answer phones, organize and prioritize meetings throughout the day
• Make complex travel arrangements for executives and any relevant business partners including domestic, international, multi-stop trips and other extensive itineraries
• Create correspondences, presentations, agendas and reports as necessary
• Reconcile expense reports in a timely manner
• Track team vacation/sick time and plan team events
• Manage communications and act as an ambassador on behalf of both executives
• Maintain confidentiality and discretion with sensitive issues
• Manage high volume external guest meetings; greet clients and oversee meeting schedules
• Provide as needed support to executives’ direct reports including reconciling expenses and arranging business travel
Qualifications
The accomplished individual will possess...
• 5 years’ experience assisting an executive in a fast paced environment
• Takes pride in and ownership of their work
• Must have strong computer skills including Microsoft office suite
• Very organized with strong attention to detail
• Exceptional ability to maintain a courteous demeanor
• Excellent communication (both verbal and written) and ability to appropriately communicate confidential information to all levels of the organization
• Ability to multi-task
• Strong prioritization skills
• Bachelor’s degree preferred
• Strong sense of judgment when dealing with confidential information
kate spade new york is an equal opportunity and affirmative action employer and we pride ourselves on hiring and developing the best people. All employment decisions (including recruitment, hiring, promotion, compensation, transfer, training, discipline and termination) are based on the applicant’s or employee’s qualifications as they relate to the requirements of the position under consideration. These decisions are made without regard to age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law. Visit kate spade new york at www.katespade.com.
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